Applicant Declaration Form - Malaysia

Applicant Declaration Form for Malaysia

Applicant Declaration Form Template for Malaysia

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What is a Applicant Declaration Form?

The Applicant Declaration Form is a crucial document used in Malaysia for collecting verified information and securing legal declarations from individuals applying for various purposes, such as employment, financial services, or educational programs. The form serves multiple purposes: it ensures compliance with Malaysian legal requirements, particularly the Personal Data Protection Act 2010 and Statutory Declarations Act 1960; it provides a legal basis for action in case of false declarations; and it establishes clear consent for data collection and processing. The document typically requires witness verification or certification by a Commissioner for Oaths, depending on its specific use. Organizations use this form as part of their risk management and due diligence processes, making it an essential tool for protecting both the organization's interests and ensuring applicant accountability.

What sections should be included in a Applicant Declaration Form?

1. Personal Information: Section for applicant's basic details including full name, ID/passport number, contact information, and address

2. Declaration of Truth: Standard declaration that all information provided is true and accurate, with acknowledgment of legal consequences for false declarations

3. Data Protection Notice: Statement about how personal data will be collected, used, and protected in compliance with PDPA 2010

4. Consent Declaration: Explicit consent for collection and processing of personal data, including any specific purposes

5. Background Check Authorization: Authorization to verify information provided and conduct necessary background checks

6. Signature and Attestation: Space for applicant's signature, date, and witness details as required by Malaysian law

What sections are optional to include in a Applicant Declaration Form?

1. Employment History Declaration: Used when the form is for employment purposes, including declarations about previous employment and reasons for leaving

2. Financial Status Declaration: Used for financial applications, including declarations about bankruptcy status and financial obligations

3. Medical Declaration: Used for health-related applications or where physical fitness is relevant, including declarations about medical conditions

4. Academic Qualifications Declaration: Used for educational or professional applications, including declarations about academic achievements and certifications

5. Criminal Record Declaration: Used when background checks are required, including declarations about any criminal history

6. Conflict of Interest Declaration: Used in professional contexts, including declarations about potential conflicts with current or previous engagements

What schedules should be included in a Applicant Declaration Form?

1. Schedule A - List of Required Documents: Checklist of supporting documents that must be submitted with the declaration form

2. Schedule B - Declaration Guidelines: Detailed instructions on how to complete the form and requirements for submission

3. Schedule C - Terms and Definitions: Definitions of key terms used in the declaration form

4. Appendix 1 - Privacy Policy: Detailed privacy policy explaining how personal data will be handled

5. Appendix 2 - Verification Process: Description of the verification process and timeline

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

Clauses

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Banking and Financial Services

Healthcare

Education

Government and Public Sector

Technology

Manufacturing

Professional Services

Construction

Retail

Telecommunications

Insurance

Real Estate

Non-profit Organizations

Transportation and Logistics

Relevant Teams

Human Resources

Legal

Compliance

Risk Management

Operations

Administration

Data Protection

Talent Acquisition

Corporate Secretariat

Background Screening

Relevant Roles

Human Resources Manager

Compliance Officer

Legal Counsel

Recruitment Specialist

Risk Manager

Operations Manager

Administrative Officer

Data Protection Officer

HR Director

Talent Acquisition Manager

Legal Administrator

Company Secretary

Hiring Manager

Background Screening Specialist

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Self Declaration Document

A legally binding written statement under Malaysian law where an individual declares certain facts to be true, made before authorized officials.

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Download a Standard Template

What is a Applicant Declaration Form?

What sections should be included in a Applicant Declaration Form?

What sections are optional to include in a Applicant Declaration Form?

What schedules should be included in a Applicant Declaration Form?

Authors

Alex Denne

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