The Applicant Declaration Form is a crucial document used in Malaysia for collecting verified information and securing legal declarations from individuals applying for various purposes, such as employment, financial services, or educational programs. The form serves multiple purposes: it ensures compliance with Malaysian legal requirements, particularly the Personal Data Protection Act 2010 and Statutory Declarations Act 1960; it provides a legal basis for action in case of false declarations; and it establishes clear consent for data collection and processing. The document typically requires witness verification or certification by a Commissioner for Oaths, depending on its specific use. Organizations use this form as part of their risk management and due diligence processes, making it an essential tool for protecting both the organization's interests and ensuring applicant accountability.
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1. Personal Information: Section for applicant's basic details including full name, ID/passport number, contact information, and address
2. Declaration of Truth: Standard declaration that all information provided is true and accurate, with acknowledgment of legal consequences for false declarations
3. Data Protection Notice: Statement about how personal data will be collected, used, and protected in compliance with PDPA 2010
4. Consent Declaration: Explicit consent for collection and processing of personal data, including any specific purposes
5. Background Check Authorization: Authorization to verify information provided and conduct necessary background checks
6. Signature and Attestation: Space for applicant's signature, date, and witness details as required by Malaysian law
1. Employment History Declaration: Used when the form is for employment purposes, including declarations about previous employment and reasons for leaving
2. Financial Status Declaration: Used for financial applications, including declarations about bankruptcy status and financial obligations
3. Medical Declaration: Used for health-related applications or where physical fitness is relevant, including declarations about medical conditions
4. Academic Qualifications Declaration: Used for educational or professional applications, including declarations about academic achievements and certifications
5. Criminal Record Declaration: Used when background checks are required, including declarations about any criminal history
6. Conflict of Interest Declaration: Used in professional contexts, including declarations about potential conflicts with current or previous engagements
1. Schedule A - List of Required Documents: Checklist of supporting documents that must be submitted with the declaration form
2. Schedule B - Declaration Guidelines: Detailed instructions on how to complete the form and requirements for submission
3. Schedule C - Terms and Definitions: Definitions of key terms used in the declaration form
4. Appendix 1 - Privacy Policy: Detailed privacy policy explaining how personal data will be handled
5. Appendix 2 - Verification Process: Description of the verification process and timeline
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Healthcare
Education
Government and Public Sector
Technology
Manufacturing
Professional Services
Construction
Retail
Telecommunications
Insurance
Real Estate
Non-profit Organizations
Transportation and Logistics
Relevant Teams
Human Resources
Legal
Compliance
Risk Management
Operations
Administration
Data Protection
Talent Acquisition
Corporate Secretariat
Background Screening
Relevant Roles
Human Resources Manager
Compliance Officer
Legal Counsel
Recruitment Specialist
Risk Manager
Operations Manager
Administrative Officer
Data Protection Officer
HR Director
Talent Acquisition Manager
Legal Administrator
Company Secretary
Hiring Manager
Background Screening Specialist
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