Applicant Declaration Form

Applicant Declaration Form Template for Saudi Arabia

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Key Requirements PROMPT example:

"I need an Applicant Declaration Form for our Saudi Arabia tech office that complies with PDPL requirements, includes comprehensive data protection clauses, and will be implemented by March 2025 as part of our new digital recruitment platform."

Document background

The Applicant Declaration Form is a fundamental document in Saudi Arabia's recruitment process, designed to ensure compliance with local employment regulations while protecting both employer and applicant interests. This document is typically used during the initial stages of employment screening, before formal job offers are made. It requires applicants to formally attest to the accuracy of their provided information, including educational qualifications, work experience, and legal status to work in Saudi Arabia. The form incorporates elements of Saudi Labor Law, Personal Data Protection Law (PDPL), and relevant Ministry of Human Resources and Social Development (MHRSD) guidelines. It serves multiple purposes: as a legal declaration, a consent form for background checks, and a record of the applicant's acknowledgment of various company policies and requirements.

Suggested Sections

1. Personal Information: Basic identification details including full legal name (in Arabic and English), national ID/Iqama number, date of birth, nationality, and contact information

2. Position Details: Information about the position being applied for, including job title, department, and desired compensation

3. Educational Background Declaration: Declaration of educational qualifications, including verification of certificates and authenticity of credentials

4. Professional Experience Declaration: Confirmation of work history, previous positions, and experience claims made in the application

5. Legal Status Declaration: Declaration regarding legal right to work in Saudi Arabia, criminal record status, and any existing employment restrictions

6. Conflict of Interest Declaration: Disclosure of any potential conflicts of interest, including family members in the organization and business interests

7. Information Accuracy Statement: Declaration confirming all provided information is true, complete, and accurate

8. Consent for Verification: Authorization for the organization to verify all provided information and conduct background checks

9. Data Protection Acknowledgment: Acknowledgment of how personal data will be used, stored, and processed in accordance with Saudi PDPL

10. Signature Block: Space for applicant signature, date, and witness details if required

Optional Sections

1. Medical Declaration: Optional section for positions requiring specific health conditions or medical fitness declarations

2. Security Clearance: Additional section for positions requiring security clearance or working in sensitive sectors

3. Professional License Declaration: For positions requiring specific professional licenses or certifications

4. Previous Government Employment: Required for applicants who have previously worked in Saudi government positions

5. Family Information: Optional section for positions where family status needs to be declared (relevant for housing benefits or dependent visas)

Suggested Schedules

1. Schedule A - Document Checklist: List of required supporting documents that must be submitted with the declaration form

2. Schedule B - Code of Conduct Summary: Summary of key organizational conduct policies that the applicant acknowledges

3. Appendix 1 - Required Certifications: List of specific certifications required for the position and their verification requirements

4. Appendix 2 - Background Check Authorization Form: Detailed authorization form for background verification process

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Banking & Financial Services

Healthcare

Information Technology

Manufacturing

Oil & Gas

Construction

Education

Retail

Telecommunications

Government & Public Sector

Professional Services

Transportation & Logistics

Real Estate

Hospitality

Relevant Teams

Human Resources

Legal

Compliance

Talent Acquisition

Administration

Employment Relations

HR Operations

Relevant Roles

Human Resources Manager

Recruitment Specialist

Legal Counsel

Compliance Officer

HR Director

Talent Acquisition Manager

HR Business Partner

Employment Relations Manager

HR Operations Manager

Recruitment Coordinator

Legal Manager

Administrative Manager

Chief Human Resources Officer

Head of Talent Acquisition

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Authors

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