The Applicant Declaration Form is a crucial document in Hong Kong's legal and business landscape, designed to capture formal declarations from individuals in various contexts such as employment applications, professional registrations, or service requests. It ensures compliance with Hong Kong's legal requirements, particularly the Personal Data (Privacy) Ordinance (Cap. 486) and other relevant legislation. The form typically includes personal information, specific declarations, privacy notices, and legal acknowledgments. It serves as a legal record of the applicant's statements and their understanding of associated terms and conditions. The document can be used across different sectors and can be adapted to specific requirements while maintaining its core legal framework under Hong Kong law.
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1. Personal Information: Section for applicant's full name, HKID/passport number, contact details, and other identifying information
2. Purpose of Declaration: Clear statement of the purpose for which the declaration is being made
3. Declaration Statements: Core declarations and confirmations required from the applicant
4. Truth and Accuracy Statement: Standard declaration confirming all information provided is true and accurate
5. Personal Data Collection Statement: Statement explaining how personal data will be collected, used, and stored as per PDPO requirements
6. Acknowledgment and Consent: Applicant's acknowledgment of understanding and consent to all terms
7. Signature Block: Space for applicant's signature, date, and witness details if required
1. Criminal Record Declaration: Optional section for declaring any criminal convictions - used when relevant to the purpose (e.g., employment, professional registration)
2. Health Declaration: Optional section for declaring health conditions - used when relevant to the purpose (e.g., insurance, certain types of employment)
3. Financial Declaration: Optional section for declaring financial status - used for financial applications or relevant professional registrations
4. Conflict of Interest Declaration: Optional section for declaring any potential conflicts - used in professional or corporate contexts
5. Professional Qualifications: Optional section for declaring professional qualifications and certifications - used for professional applications
6. Emergency Contact Information: Optional section for emergency contact details - used in employment or medical contexts
1. Schedule 1 - Supporting Document Checklist: List of required supporting documents that must be submitted with the declaration
2. Schedule 2 - Terms and Conditions: Detailed terms and conditions referenced in the main declaration
3. Appendix A - Privacy Policy: Detailed privacy policy and data protection information
4. Appendix B - Declaration Guidelines: Guidelines for completing the declaration form correctly
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Relevant Industries
Financial Services
Healthcare
Education
Professional Services
Government and Public Sector
Technology
Construction
Real Estate
Insurance
Retail
Manufacturing
Transportation and Logistics
Telecommunications
Non-Profit Organizations
Legal Services
Relevant Teams
Human Resources
Legal
Compliance
Risk Management
Operations
Administration
Recruitment
Data Protection
Corporate Secretariat
Employee Relations
Onboarding
Relevant Roles
HR Manager
Compliance Officer
Legal Counsel
Recruitment Specialist
Department Director
Administrative Officer
Risk Manager
Operations Manager
Company Secretary
Data Protection Officer
Hiring Manager
Application Processing Officer
Onboarding Specialist
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