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Applicant Declaration Form for Hong Kong

Applicant Declaration Form Template for Hong Kong

A comprehensive legal document used in Hong Kong for formal declarations by applicants in various contexts, including employment, professional registration, or service applications. The form complies with Hong Kong's Personal Data (Privacy) Ordinance and other relevant legislation, incorporating necessary declarations, privacy statements, and legal acknowledgments. It serves as a binding document where applicants confirm the truthfulness of their statements and acknowledge their understanding of various terms and conditions, with provisions for both electronic and physical execution as per Hong Kong law.

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What is a Applicant Declaration Form?

The Applicant Declaration Form is a crucial document in Hong Kong's legal and business landscape, designed to capture formal declarations from individuals in various contexts such as employment applications, professional registrations, or service requests. It ensures compliance with Hong Kong's legal requirements, particularly the Personal Data (Privacy) Ordinance (Cap. 486) and other relevant legislation. The form typically includes personal information, specific declarations, privacy notices, and legal acknowledgments. It serves as a legal record of the applicant's statements and their understanding of associated terms and conditions. The document can be used across different sectors and can be adapted to specific requirements while maintaining its core legal framework under Hong Kong law.

What sections should be included in a Applicant Declaration Form?

1. Personal Information: Section for applicant's full name, HKID/passport number, contact details, and other identifying information

2. Purpose of Declaration: Clear statement of the purpose for which the declaration is being made

3. Declaration Statements: Core declarations and confirmations required from the applicant

4. Truth and Accuracy Statement: Standard declaration confirming all information provided is true and accurate

5. Personal Data Collection Statement: Statement explaining how personal data will be collected, used, and stored as per PDPO requirements

6. Acknowledgment and Consent: Applicant's acknowledgment of understanding and consent to all terms

7. Signature Block: Space for applicant's signature, date, and witness details if required

What sections are optional to include in a Applicant Declaration Form?

1. Criminal Record Declaration: Optional section for declaring any criminal convictions - used when relevant to the purpose (e.g., employment, professional registration)

2. Health Declaration: Optional section for declaring health conditions - used when relevant to the purpose (e.g., insurance, certain types of employment)

3. Financial Declaration: Optional section for declaring financial status - used for financial applications or relevant professional registrations

4. Conflict of Interest Declaration: Optional section for declaring any potential conflicts - used in professional or corporate contexts

5. Professional Qualifications: Optional section for declaring professional qualifications and certifications - used for professional applications

6. Emergency Contact Information: Optional section for emergency contact details - used in employment or medical contexts

What schedules should be included in a Applicant Declaration Form?

1. Schedule 1 - Supporting Document Checklist: List of required supporting documents that must be submitted with the declaration

2. Schedule 2 - Terms and Conditions: Detailed terms and conditions referenced in the main declaration

3. Appendix A - Privacy Policy: Detailed privacy policy and data protection information

4. Appendix B - Declaration Guidelines: Guidelines for completing the declaration form correctly

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Ƶ

Document Type

Declaration Form

Cost

Free to use
Relevant legal definitions




















Clauses




















Relevant Industries

Financial Services

Healthcare

Education

Professional Services

Government and Public Sector

Technology

Construction

Real Estate

Insurance

Retail

Manufacturing

Transportation and Logistics

Telecommunications

Non-Profit Organizations

Legal Services

Relevant Teams

Human Resources

Legal

Compliance

Risk Management

Operations

Administration

Recruitment

Data Protection

Corporate Secretariat

Employee Relations

Onboarding

Relevant Roles

HR Manager

Compliance Officer

Legal Counsel

Recruitment Specialist

Department Director

Administrative Officer

Risk Manager

Operations Manager

Company Secretary

Data Protection Officer

Hiring Manager

Application Processing Officer

Onboarding Specialist

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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