The Applicant Declaration Form is a fundamental document in the Indonesian hiring process, required by organizations to establish legal accountability and ensure compliance with local employment regulations. This document is typically used during the final stages of the recruitment process, before formal job offers are made. It requires applicants to formally attest to the truthfulness of their application materials, authorize background checks, and acknowledge the consequences of providing false information. The form must comply with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower, and data protection regulations. It serves as a risk management tool for employers while ensuring transparent communication with applicants regarding their obligations and rights.
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1. Personal Information: Applicant's full legal name, national ID number (NIK), date of birth, and current contact details
2. Declaration of Truth: Standard declaration that all information provided in the application and this form is true and accurate
3. Criminal Record Declaration: Declaration regarding any criminal convictions or ongoing legal proceedings
4. Employment History Verification: Declaration confirming the accuracy of employment history and authorization to verify
5. Document Authenticity: Declaration that all submitted documents are genuine and unaltered
6. Conflict of Interest: Declaration of any potential conflicts of interest with the organization
7. Data Processing Consent: Consent for personal data collection, processing, and verification as per Indonesian data protection laws
8. Legal Consequences: Acknowledgment of legal consequences for false declarations
9. Signature Block: Space for applicant's signature, date, and witness details if required
1. Health Declaration: Optional section for positions requiring specific health conditions or medical clearance
2. Professional Licenses: Declaration section for regulated professions requiring license verification
3. Security Clearance: Additional declarations for positions requiring security clearance or access to sensitive information
4. Immigration Status: For non-Indonesian citizens, declaration of legal right to work
5. Financial Declaration: For positions with financial responsibilities, declaration of bankruptcy history or financial standing
6. Academic Qualification Verification: Specific section for academic credential verification authorization
1. Schedule A - List of Required Documents: Checklist of all documents that must be submitted with the declaration form
2. Schedule B - Verification Contact List: List of contacts provided for employment and education verification
3. Appendix 1 - Code of Conduct: Organization's code of conduct that the applicant acknowledges
4. Appendix 2 - Privacy Notice: Detailed privacy notice explaining how personal data will be processed and stored
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Technology
Manufacturing
Healthcare
Education
Government and Public Sector
Professional Services
Retail and Consumer Goods
Energy and Resources
Transportation and Logistics
Construction and Real Estate
Telecommunications
Non-Profit Organizations
Media and Entertainment
Relevant Teams
Human Resources
Legal
Compliance
Risk Management
Talent Acquisition
Employee Relations
Corporate Governance
Administration
Operations
Recruitment
Relevant Roles
HR Manager
Recruitment Specialist
Legal Counsel
Compliance Officer
HR Director
Talent Acquisition Manager
Background Verification Specialist
Employee Relations Manager
HR Business Partner
Risk Management Officer
Corporate Secretary
Hiring Manager
HR Operations Manager
Recruitment Coordinator
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