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Confirmation Of Termination Of Employment Letter Template for Singapore

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Key Requirements PROMPT example:

Confirmation Of Termination Of Employment Letter

"I need a Confirmation of Termination of Employment Letter for a senior software engineer who is resigning voluntarily, with their last day being March 15, 2025, and including clauses about ongoing confidentiality obligations regarding our client data."

Document background
The Confirmation of Termination of Employment Letter is a crucial document in Singapore's employment landscape, required to formally document the end of an employment relationship. This document is used when employment is terminated either by mutual agreement, resignation, or dismissal, and must comply with Singapore's Employment Act and related legislation. The letter serves multiple purposes: it confirms the termination date, outlines final payments and benefits, addresses the return of company property, and helps prevent future disputes. It's particularly important in Singapore's highly regulated employment environment, where proper documentation is essential for both legal compliance and risk management.
Suggested Sections

1. Employee Details: Full name, position, employee ID, department of the employee being terminated

2. Termination Date: Clear statement of the last day of employment and effective date of termination

3. Notice Period Compliance: Confirmation that notice period requirements have been met as per Employment Act

4. Final Payment Details: Breakdown of final salary, pro-rated bonuses, and other payments due

5. Leave Balance: Statement of unused leave and arrangement for encashment or treatment

6. Company Property Return: Requirements for returning company property and obtaining clearance

7. CPF Arrangements: Information regarding final CPF contributions and arrangements

Optional Sections

1. Reason for Termination: Optional section stating the reason for termination, included only if mutually agreed or required

2. Reference Letter Availability: Information about providing employment references, included when company policy allows

3. Non-Compete Reminder: Reminder of existing non-compete obligations, included when employee is bound by such clauses

4. Confidentiality Obligations: Reminder of ongoing confidentiality obligations post-employment

Suggested Schedules

1. Final Payment Calculation Schedule: Detailed breakdown of all final payments including salary, bonuses, and deductions

2. Company Property Checklist: Comprehensive list of company items to be returned before final clearance

3. Benefits Cessation Schedule: Timeline and details for termination of various employee benefits

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses















Industries

Employment Act (Chapter 91): Primary legislation governing employment relations in Singapore, covering notice periods, final payment calculations, leave entitlements, and statutory requirements for termination

Employment Claims Act 2016: Legislation covering dispute resolution procedures and protection against wrongful dismissal claims in employment termination cases

Tripartite Guidelines on Fair Employment Practices: Guidelines ensuring fair treatment during termination process and non-discriminatory practices in employment matters

Central Provident Fund Act: Legislation governing CPF contribution obligations and final CPF settlement requirements during employment termination

Ministry of Manpower (MOM) Guidelines: Official guidelines covering termination procedures, mandatory benefits, and record-keeping requirements for employment termination

Personal Data Protection Act 2012: Legislation governing the handling of employee's personal information and data retention requirements during and after employment

Industrial Relations Act: Legislation covering collective agreements and union-related considerations in employment termination cases

Key Letter Components: Essential elements to include: termination date, final payment details, company property return, leave balance, benefits cessation, non-disclosure obligations, CPF arrangements, notice period compliance

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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