The Formal Confirmation Letter is a crucial business document used in Singapore to officially confirm arrangements, appointments, agreements, or specific facts. It serves as a formal record and can be used as evidence in legal proceedings under Singapore law. This document type is particularly important in business transactions where written confirmation is required for audit trails, compliance purposes, or regulatory requirements. The letter must comply with Singapore's legal framework, including the Contract Act and Electronic Transactions Act, and should be signed by authorized representatives.
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1. Letter Header: Company letterhead, date, reference number
2. Recipient Details: Full name, designation, address of recipient
3. Subject Line: Clear statement of letter's purpose
4. Opening Statement: Formal introduction and purpose declaration
5. Main Confirmation: Clear statement of what is being confirmed
6. Closing Statement: Next steps or actions required
7. Signature Block: Authorized signatory details and signature
1. Terms and Conditions: Additional specific conditions that apply to the confirmation
2. Timeline: Specific dates, deadlines, or timeframes relevant to the confirmation
3. Contact Information: Additional contact details for follow-up queries or communication
1. Supporting Documents: Relevant certificates, licenses, or other documentary evidence
2. Reference Documents: Previous correspondence or relevant agreements referenced in the confirmation
3. Authorization Evidence: Proof of authority to issue confirmation where required
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