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Board Meeting Resolution

Board Meeting Resolution Template for Saudi Arabia

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Key Requirements PROMPT example:

Board Meeting Resolution

"I need a Board Meeting Resolution for our Saudi Arabian technology company to document the board's approval of a new international expansion strategy and the appointment of a new Chief Technology Officer, to be effective from March 15, 2025."

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Document background
A Board Meeting Resolution is a crucial corporate governance document used to formally record and authenticate decisions made during board meetings in Saudi Arabia. This document type is required under the Saudi Companies Law of 2015 and must be maintained by all companies operating in the Kingdom. The resolution includes essential information such as meeting date, attendance, quorum confirmation, deliberations, and formal decisions made by the board. It serves multiple purposes including legal compliance, corporate record-keeping, and providing evidence of proper governance procedures. The document is particularly important for implementing strategic decisions, approving financial matters, and demonstrating compliance with regulatory requirements to authorities such as the Ministry of Commerce and the Capital Market Authority. Board Meeting Resolutions must be maintained in Arabic, with English translations where necessary, and properly filed with relevant authorities when required.
Suggested Sections

1. Meeting Details: Date, time, location (physical or virtual), and type of meeting (regular/extraordinary)

2. Attendance Record: List of present board members, apologies for absence, and other attendees (e.g., secretary, advisors)

3. Quorum Confirmation: Statement confirming that the required quorum was present as per the Articles of Association

4. Agenda: List of items to be discussed and decided upon during the meeting

5. Deliberations and Discussions: Summary of key points discussed for each agenda item

6. Resolutions: Clear statement of each resolution passed, including voting results

7. Closure: Time of meeting conclusion and signature requirements

Optional Sections

1. Conflicts of Interest: Declaration of any conflicts of interest by board members regarding specific agenda items

2. Recommendations: Any recommendations made for future consideration or implementation

3. Ratification of Previous Minutes: Confirmation of previous meeting minutes, if applicable

4. Action Items: List of tasks assigned and responsible parties

5. Risk Considerations: Documentation of any risk factors discussed relating to decisions made

6. Reserved Matters: Specific items requiring special voting majority or external approvals

Suggested Schedules

1. Attendance Register: Detailed register with signatures of all attendees

2. Supporting Documents: Key documents referenced during discussions (e.g., financial reports, proposals)

3. Power of Attorney: If any board member is represented by proxy

4. Voting Records: Detailed breakdown of votes for each resolution

5. Technical Reports: Any technical or expert reports referenced in decision-making

6. Presentation Materials: Copies of presentations or materials shown during the meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions


























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Relevant Industries

Financial Services

Manufacturing

Real Estate

Technology

Healthcare

Energy

Telecommunications

Retail

Construction

Transportation

Professional Services

Education

Mining

Agriculture

Tourism

Relevant Teams

Legal

Corporate Governance

Compliance

Board Secretariat

Executive Office

Corporate Affairs

Risk Management

Finance

Company Secretariat

Regulatory Affairs

Relevant Roles

Board Member

Chairman of the Board

CEO

Company Secretary

Corporate Governance Officer

Legal Counsel

Compliance Officer

Chief Financial Officer

Board Committee Chairs

Corporate Secretary

Executive Director

Non-Executive Director

Independent Director

General Counsel

Risk Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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