Export Declaration Form - Belgium

Export Declaration Form for Belgium

Export Declaration Form Template for Belgium

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What is a Export Declaration Form?

The Export Declaration Form is a mandatory customs document required for any goods leaving Belgium for destinations outside the European Union. It serves as the primary means of declaring exports to Belgian Customs and Excise authorities and must comply with both Belgian national legislation and EU customs regulations, particularly the Union Customs Code. This document must be submitted electronically through the PLDA (Paperless Customs and Excise) system and contains crucial information about the exported goods, including their nature, value, origin, and destination. The form is essential for customs clearance, statistical purposes, and ensuring compliance with export controls, sanctions, and international trade requirements. It must be completed accurately as it forms the basis for customs control, trade statistics, and may be required for VAT zero-rating purposes.

What sections should be included in a Export Declaration Form?

1. Declarant Information: Details of the person/entity making the declaration, including EORI number, VAT number, and contact information

2. Exporter Details: Complete information about the exporting entity, including business registration numbers and authorized representative

3. Consignee Information: Details of the recipient/buyer in the destination country

4. Transport Information: Mode of transport, carrier details, and routing information

5. Goods Description: Detailed description of goods including commodity codes, quantities, and packaging details

6. Value Declaration: Commercial value, currency, and terms of trade (Incoterms)

7. Origin Declaration: Country of origin declaration and any preferential origin claims

8. Customs Procedure: Intended customs procedure and relevant procedure codes

9. Declaration and Signature: Legal declaration of accuracy and compliance with export regulations

What sections are optional to include in a Export Declaration Form?

1. License Information: Required when exporting controlled goods or dual-use items requiring specific licenses

2. Safety and Security Declaration: Required for certain types of goods or destinations requiring additional security clearance

3. Agricultural Certificates: Required for food, agricultural products, or products requiring phytosanitary certificates

4. Temporary Export Declaration: Used when goods are being temporarily exported for exhibition or repair

5. Special Customs Procedures: Required when using specific customs procedures like outward processing

6. VAT Zero-Rating Declaration: Additional declarations required for VAT-free exports

What schedules should be included in a Export Declaration Form?

1. Commercial Invoice: Detailed invoice showing the commercial transaction details

2. Packing List: Detailed list of packed items, weights, and dimensions

3. Transport Documents: Bills of lading, airway bills, or other transport documentation

4. Certificate of Origin: Official document certifying the origin of goods

5. Technical Specifications: Required for technical products or machinery

6. Export License Documentation: Copies of relevant export licenses or permits

7. Safety Data Sheets: Required for chemical products or hazardous materials

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Agriculture and Food

Chemicals and Pharmaceuticals

Automotive

Electronics

Textiles

Machinery and Equipment

Consumer Goods

Raw Materials

Technology

Defense and Security

Energy

Luxury Goods

Medical Devices

Relevant Teams

Logistics

Export

Shipping

Customs Compliance

Supply Chain

International Trade

Documentation

Legal

Finance

Operations

Regulatory Affairs

Relevant Roles

Export Manager

Customs Declaration Specialist

Logistics Coordinator

Trade Compliance Officer

Supply Chain Manager

Shipping Coordinator

International Trade Specialist

Customs Broker

Documentation Manager

Export Control Officer

Global Trade Manager

Regulatory Compliance Manager

Logistics Operations Manager

International Sales Manager

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Declaration Of Representative

A Belgian law-compliant document that formally establishes and confirms the appointment of a representative to act on behalf of an individual or entity.

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What is a Export Declaration Form?

What sections should be included in a Export Declaration Form?

What sections are optional to include in a Export Declaration Form?

What schedules should be included in a Export Declaration Form?

Authors

Alex Denne

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