Beneficial Ownership Declaration Form

Beneficial Ownership Declaration Form for Qatar

Beneficial Ownership Declaration Form Template for Qatar

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What is a Beneficial Ownership Declaration Form?

The Beneficial Ownership Declaration Form is a crucial compliance document required by Qatar's regulatory framework to promote transparency and combat financial crime. It must be completed by all legal entities operating in Qatar or the Qatar Financial Centre when registering a company, updating ownership information, or upon regulatory request. The form requires detailed information about individuals who ultimately own or control 20% or more of an entity, either directly or indirectly, including their personal details, nature of ownership, and control mechanisms. This declaration aligns with Qatar's commitment to international standards for corporate transparency and anti-money laundering measures, as outlined in Law No. 20 of 2019 and subsequent regulations.

What sections should be included in a Beneficial Ownership Declaration Form?

1. Declaration Details: Date, reference numbers, and identification of the declaring entity

2. Entity Information: Legal name, registration number, legal form, and registered address of the entity for which beneficial ownership is being declared

3. Declarant Information: Details of the person making the declaration, including full name, position, contact information, and authority to make the declaration

4. Beneficial Owner Details: Information about each beneficial owner including full name, nationality, Qatar ID/passport number, residential address, date of birth, and nature/extent of beneficial interest

5. Ownership Structure: Description of how beneficial ownership is held, including direct/indirect ownership and control arrangements

6. Control Mechanisms: Details of how control is exercised over the entity, including voting rights and other control mechanisms

7. Declaration of Truth: Formal statement confirming the accuracy of the information provided and understanding of legal obligations

8. Signature Block: Space for signature, date, and witness details

What sections are optional to include in a Beneficial Ownership Declaration Form?

1. Chain of Ownership: Detailed breakdown of ownership chain for complex corporate structures - required when beneficial ownership is held through multiple entities

2. Trust Declaration: Additional details required when beneficial ownership involves trust arrangements, including trustee and beneficiary information

3. State Ownership Declaration: Special section for entities partially or fully owned by government bodies

4. Unable to Identify Beneficial Owner: Declaration section when, after exhausting all possible means, beneficial owners cannot be identified

5. Nominee Arrangements: Details of any nominee shareholders or directors acting on behalf of beneficial owners

6. Change in Beneficial Ownership: Section for declaring recent changes in beneficial ownership structure

What schedules should be included in a Beneficial Ownership Declaration Form?

1. Schedule 1 - Supporting Documents: List of required supporting documents including passport copies, proof of address, and corporate documents

2. Schedule 2 - Ownership Structure Chart: Visual representation of the ownership and control structure

3. Schedule 3 - Register of Beneficial Owners: Detailed register showing historical and current beneficial ownership information

4. Appendix A - Definitions: Definitions of key terms used in the declaration, aligned with Qatar legal requirements

5. Appendix B - Guidelines: Instructions for completing the form and maintaining beneficial ownership information

6. Appendix C - Privacy Notice: Information about how the declared personal data will be processed and protected

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Download a Standard Template

What is a Beneficial Ownership Declaration Form?

What sections should be included in a Beneficial Ownership Declaration Form?

What sections are optional to include in a Beneficial Ownership Declaration Form?

What schedules should be included in a Beneficial Ownership Declaration Form?

Authors

Alex Denne

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