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1. Personal Information: Subject's full name, ID number, date of birth, current and previous addresses, and contact details
2. Scope of Authorization: Clear outline of the types of background checks being authorized (criminal, credit, employment, education, etc.)
3. Purpose Declaration: Statement of the specific purpose for which the background check is being conducted
4. Data Protection Notice: POPIA-compliant explanation of how personal information will be collected, used, stored, and protected
5. Authorization Statement: Express consent statement authorizing the background check and verification of information
6. Duration of Authorization: Validity period of the authorization and whether it's a one-time or ongoing authorization
7. Rights Declaration: Statement of the subject's rights under POPIA and other relevant legislation
8. Signature Block: Space for date, signature, and name of the subject providing authorization
1. International Checks Authorization: Additional authorization for international background checks, required if the subject has lived or worked abroad
2. Credit Check Specific Consent: Separate section for credit check authorization, required if credit checks will be performed as per National Credit Act
3. Third Party Disclosure Consent: Additional authorization for sharing results with specified third parties, needed if results will be shared beyond the requesting organization
4. Digital Signature Declaration: Required when the form will be signed electronically, confirming acceptance of digital signature
5. Translator Certification: Required when the form is presented in multiple languages, certifying accurate translation
1. List of Authorized Verification Sources: Detailed list of institutions, agencies, and databases that may be contacted for verification
2. Types of Checks Explanation: Detailed explanation of each type of check and what information will be sought
3. Privacy Policy: Detailed privacy policy and data protection procedures
4. Subject Access Request Form: Form for requesting access to background check results and stored personal information
Financial Services
Healthcare
Education
Government
Technology
Mining
Retail
Manufacturing
Professional Services
Transportation
Security Services
Telecommunications
Construction
Legal Services
Non-Profit Organizations
Human Resources
Legal
Compliance
Risk Management
Talent Acquisition
Recruitment
Personnel Administration
Employee Relations
Data Protection
Background Screening
HR Manager
Recruitment Specialist
Compliance Officer
Legal Counsel
Risk Manager
Talent Acquisition Manager
Background Screening Coordinator
HR Director
Employment Relations Manager
Hiring Manager
Personnel Officer
Human Resources Administrator
Recruitment Coordinator
Risk Assessment Officer
Data Protection Officer
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ұԾ’s Security Promise
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We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
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Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it