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Background Check Authorization Form Template for New Zealand

A comprehensive legal document used in New Zealand that enables employers to obtain authorization from job candidates or employees to conduct background checks. The form complies with New Zealand's Privacy Act 2020 and Criminal Records (Clean Slate) Act 2004, ensuring proper consent is obtained for collecting and processing personal information. It details the types of checks to be conducted, how information will be used, and includes specific privacy notices and consent declarations. The document serves as both a legal protection for employers and a transparency tool for candidates.

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Background Check Authorization Form

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What is a Background Check Authorization Form?

The Background Check Authorization Form is a critical document in New Zealand's employment process, designed to facilitate legal and transparent background screening of potential employees. It's required whenever an organization needs to verify a candidate's history, qualifications, or credentials as part of their hiring process. The document must comply with New Zealand's Privacy Act 2020, Criminal Records (Clean Slate) Act 2004, and Human Rights Act 1993. It typically includes sections for personal information collection, specific authorizations for different types of checks, and clear privacy notices. The form is particularly important for positions involving financial responsibility, working with vulnerable populations, or roles requiring specific qualifications or security clearances.

What sections should be included in a Background Check Authorization Form?

1. Applicant Information: Section for collecting essential personal details including full legal name, date of birth, current address, and any previous names

2. Purpose of Background Check: Clear statement of why the background check is being conducted and how the information will be used

3. Scope of Authorization: Detailed description of what types of checks will be performed (e.g., criminal record, employment history, education verification)

4. Privacy Notice: Statement about how personal information will be collected, stored, used, and protected in accordance with the Privacy Act 2020

5. Clean Slate Disclosure: Information about rights under the Criminal Records (Clean Slate) Act 2004

6. Declaration and Consent: Formal authorization statement and signature section where the applicant confirms all information is true and gives consent for the background check

What sections are optional to include in a Background Check Authorization Form?

1. International Background Checks: Additional authorization section for checks in other countries, required if the person has lived or worked overseas

2. Credit Check Authorization: Specific consent for credit history checks, required only for positions with financial responsibilities

3. Professional Registration Verification: Authorization to verify professional licenses and registrations, needed for regulated professions

4. Drug Testing Consent: Additional authorization for drug testing, required only if drug testing is part of the screening process

What schedules should be included in a Background Check Authorization Form?

1. Schedule 1: Types of Background Checks: Detailed list of all specific checks that will be conducted and the information that will be sought from each source

2. Schedule 2: Third-Party Providers: List of background check providers and agencies that will receive and process the information

3. Appendix A: Privacy Policy Summary: Summary of the organization's privacy policy as it relates to background checks and data retention

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

New Zealand

Publisher

Ƶ

Document Type

Consent Form

Cost

Free to use
Relevant legal definitions























Clauses



















Relevant Industries

Healthcare

Financial Services

Education

Government

Technology

Professional Services

Construction

Transportation

Childcare

Security Services

Legal Services

Manufacturing

Retail

Hospitality

Non-profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

Risk Management

Recruitment

Talent Acquisition

People Operations

Employee Relations

Corporate Security

Administration

Relevant Roles

HR Manager

Recruitment Specialist

Compliance Officer

Legal Counsel

Privacy Officer

Hiring Manager

HR Director

Talent Acquisition Manager

Employment Relations Manager

Risk Management Officer

Background Check Specialist

HR Administrator

Recruitment Coordinator

HR Business Partner

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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