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1. Parties: Identification of the employer/requesting organization and the candidate/subject of the background check
2. Purpose of Processing: Clear explanation of why the background check is being conducted and how the information will be used
3. Scope of Authorization: Detailed description of what types of checks will be performed (e.g., employment history, education verification, criminal records)
4. Data Processing Details: Information about how personal data will be collected, processed, stored, and protected in compliance with GDPR and BDSG
5. Rights of the Data Subject: Overview of the candidate's rights under GDPR including right to access, rectification, erasure, and withdrawal of consent
6. Duration of Authorization: Specification of how long the authorization remains valid and when it expires
7. Declaration and Signature: Confirmation of voluntary consent and understanding of the form's contents, with space for date and signature
1. International Transfers: Required when background checks involve data transfers outside the EU/EEA, specifying safeguards and mechanisms for international data transfers
2. Third-Party Processors: Required when external background check providers or other third parties will be processing the data
3. Special Categories of Data: Required when the background check may involve processing of special categories of personal data under GDPR Article 9
4. Works Council Notice: Required when the organization has a works council that needs to be informed about background check procedures
1. List of Requested Documents: Detailed list of documents the candidate needs to provide for the background check
2. Privacy Notice: Detailed information about data processing activities as required by GDPR Article 13
3. Consent Withdrawal Form: Template form for withdrawing consent to data processing
Financial Services
Technology
Healthcare
Education
Government/Public Sector
Professional Services
Manufacturing
Transportation
Security Services
Pharmaceutical
Telecommunications
Retail
Energy
Defense
Legal Services
Human Resources
Legal
Compliance
Data Protection
Risk Management
Talent Acquisition
Privacy
Security
Employee Relations
Human Resources Manager
Recruitment Specialist
Compliance Officer
Legal Counsel
Data Protection Officer
HR Director
Talent Acquisition Manager
Background Check Specialist
Employment Law Attorney
HR Administrator
Chief Human Resources Officer
Privacy Officer
Risk Management Officer
HR Business Partner
Recruiting Coordinator
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