The Authorization Letter for Transcript of Records serves as a crucial document in Singapore's educational and professional landscape, enabling secure and authorized access to academic records. This document is commonly required when individuals need their academic transcripts for employment, further education, or immigration purposes but cannot personally collect them. The letter must comply with Singapore's PDPA regulations and includes specific identification details, clear scope of authorization, and necessary security features to prevent unauthorized access. It's designed to protect both the privacy of the student and the liability of the educational institution.
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1. Date: Current date of authorization
2. Authorizing Party Details: Full name, NRIC/FIN, contact information of person giving authorization
3. Institution Details: Name and address of educational institution holding the records
4. Authorized Party Details: Full name and details of person/entity being authorized to collect records
5. Purpose Statement: Clear statement of authorization purpose and scope
6. Record Details: Specific academic years/periods and type of records being requested
7. Signature Block: Space for authorizing party's signature and date
1. Validity Period: Specific timeframe for which authorization is valid - used when authorization needs to be time-limited
2. Witness Details: Name and signature of witness - used when additional verification is required
3. Special Instructions: Any specific handling or delivery instructions - used when special processing requirements exist
1. Identity Document Copies: Copies of NRIC/passport of authorizing party
2. Student ID: Copy of student identification card or number
3. Proof of Relationship: If authorized party is a parent/guardian, relevant documentation proving relationship
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