The Authorization Letter for Transcript of Records is a crucial document required under US federal and state education laws when students or alumni need their academic records released to third parties. This document became particularly important following the implementation of FERPA in 1974, which established strict privacy protections for student records. The letter must include specific authorization language, clear identification of all parties involved, and explicit permission for record release. It's commonly used for job applications, further education, professional licensing, or immigration purposes, and must comply with both federal privacy regulations and state-specific requirements for educational record releases.
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1. Student Information: Full legal name, student ID number, date of birth, and current/former educational institution details
2. Authorization Statement: Explicit permission statement authorizing the release of academic records in compliance with FERPA requirements
3. Recipient Information: Complete details of the authorized recipient including name, title, organization, and contact information
4. Purpose Declaration: Clear statement of the intended use of the transcript and purpose of the release
5. Duration of Authorization: Specific timeframe for which the authorization remains valid
6. Authentication Block: Space for signature, date, and contact information of the authorizing party
1. Record Scope Limitations: Specific limitations or restrictions on which portions of the academic record may be released
2. Additional Recipients: Section for listing multiple authorized recipients when records need to be sent to more than one party
3. Special Handling Instructions: Additional instructions regarding delivery method, timing, or specific handling requirements
1. Identity Verification Documents: Attached copies of government-issued ID or other required verification documents
2. Payment Information Form: Details of payment method and authorization for any applicable transcript processing fees
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Education
Employment
Professional Licensing
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Relevant Teams
Registrar's Office
Admissions
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International Student Services
Relevant Roles
Registrar
Admissions Officer
HR Manager
Immigration Officer
Academic Advisor
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