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1. Letter Header: Date, recipient's address (Registrar/Academic Secretary of the institution), and reference number if applicable
2. Subject Line: Clear indication that this is an Authorization Letter for Release of Transcript
3. Student Information: Full name, student ID number, course of study, year of graduation/last attendance
4. Authorization Statement: Clear and explicit statement authorizing the institution to release transcript
5. Recipient Details: Name and details of the person/institution authorized to receive the transcript
6. Contact Information: Current contact details of the student/requestor
7. Signature Block: Student's signature, full name, and date
1. Purpose Declaration: Statement explaining the purpose for which the transcript is needed - used when the receiving institution requires this information
2. Delivery Instructions: Specific instructions for transcript delivery method - included when special handling is required
3. Time Limitation: Specific validity period for the authorization - used when the authorization should not be open-ended
4. Payment Authorization: Authorization for payment of transcript fees - included when payment will be made by a third party
1. Identity Verification: Copy of student ID card or other valid identification document
2. Proof of Payment: Receipt or proof of payment for transcript processing fees
3. Additional Documentation: Any supporting documents required by the specific institution (e.g., clearance certificates)
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