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1. Date and Place: Current date and location where the letter is signed
2. Authorizing Party Details: Full name, date of birth, student ID number, current address, and contact information of the student giving authorization
3. Authorized Party Details: Full name, relationship (if relevant), and contact information of the person/institution being authorized to receive the records
4. Institution Details: Name and address of the educational institution holding the records
5. Purpose Statement: Clear statement of the specific purpose for which the authorization is being granted
6. Scope of Authorization: Specific details about what records are being authorized for release (e.g., complete transcript, specific semester records)
7. Duration of Authorization: Validity period of the authorization
8. Data Protection Statement: GDPR-compliant statement acknowledging consent for personal data processing
9. Signature Block: Space for date, signature of the authorizing party, and any required witness signatures
1. Certified Translation Declaration: Required when the authorization letter needs to be used in non-German speaking jurisdictions
2. Witness Statement: Required when additional verification of identity is needed or requested by the institution
3. Revocation Terms: Optional section detailing how the authorization can be revoked before the end of its validity period
4. Digital Transmission Consent: Required when electronic transmission of records is anticipated
5. Third Party Sharing Limitations: Optional section specifying restrictions on further sharing of the obtained records
1. Identity Verification Documents: Copies of identification documents of the authorizing party (e.g., passport, student ID)
2. Power of Attorney Form: If required by the institution, their specific power of attorney form
3. Privacy Notice: Detailed GDPR privacy notice regarding the handling of personal data in the context of the authorization
Education
Higher Education
Professional Services
Legal Services
Human Resources
Immigration Services
Government Administration
International Education
Corporate Recruitment
Academic Research
Admissions
Student Services
Academic Registry
Legal Affairs
Compliance
International Office
Human Resources
Records Management
Data Protection
Academic Administration
Admissions Officer
Academic Registrar
Education Compliance Manager
International Student Advisor
HR Manager
Recruitment Specialist
Immigration Officer
Education Consultant
Legal Compliance Officer
Student Services Coordinator
Records Management Officer
University Administrator
Data Protection Officer
Enrollment Manager
Academic Affairs Director
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