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Commercial Vehicle Rental Agreement
"I need a Commercial Vehicle Rental Agreement for a Saudi-based logistics company renting a fleet of 15 refrigerated trucks for food distribution, with specific provisions for temperature monitoring and maintenance requirements, starting from March 2025."
1. Parties: Identification of the lessor (rental company) and lessee (renting business), including full legal names, commercial registration numbers, and authorized representatives
2. Background: Brief context of the agreement and the business relationship between the parties
3. Definitions: Definitions of key terms used throughout the agreement, including technical and legal terminology
4. Vehicle Details: Specific information about the type, make, model, and quantity of vehicles being rented
5. Rental Term and Extension: Duration of the rental period, conditions for extension, and notice requirements
6. Rental Charges and Payment Terms: Detailed breakdown of rental fees, payment schedule, and payment methods
7. Security Deposit: Terms regarding security deposit amount, conditions for retention, and return
8. Insurance and Liability: Insurance requirements, coverage details, and allocation of liability between parties
9. Vehicle Use and Restrictions: Permitted uses, geographical limitations, and prohibited activities
10. Maintenance and Repairs: Responsibilities for vehicle maintenance, repair procedures, and cost allocation
11. Return Conditions: Requirements for vehicle condition upon return and inspection procedures
12. Termination: Grounds for termination, notice requirements, and consequences of early termination
13. Governing Law and Jurisdiction: Specification of Saudi law as governing law and jurisdiction for disputes
14. Force Majeure: Provisions for unforeseen circumstances affecting contract performance
1. Fuel Policy: Include when specific fuel requirements or policies need to be detailed
2. Driver Requirements: Include when the agreement covers driver provision or specific driver qualification requirements
3. GPS and Tracking Systems: Include when vehicles are equipped with tracking or telematics systems
4. Cross-Border Travel: Include when vehicles may be driven to GCC countries
5. Specialized Equipment: Include when vehicles include additional specialized equipment or modifications
6. Environmental Compliance: Include when specific environmental standards or reporting are required
7. Subcontracting: Include when lessee may need to subcontract vehicle operation
8. Marketing Rights: Include when either party requires rights to use the other's branding
1. Schedule 1 - Vehicle Specifications: Detailed technical specifications of each vehicle type covered by the agreement
2. Schedule 2 - Rental Rates: Comprehensive pricing structure including base rates, additional charges, and special rates
3. Schedule 3 - Maintenance Schedule: Required maintenance intervals and procedures for each vehicle type
4. Schedule 4 - Damage Assessment Guide: Guidelines for assessing vehicle damage and associated costs
5. Schedule 5 - Insurance Policies: Details of required insurance coverage and policies
6. Schedule 6 - Authorized Drivers List: Template for listing and updating authorized drivers
7. Appendix A - Vehicle Condition Report: Standard form for documenting vehicle condition at pickup and return
8. Appendix B - Incident Report Form: Standard form for reporting accidents or incidents
Authors
Transportation & Logistics
Construction
Mining
Oil & Gas
Retail Distribution
Manufacturing
Agriculture
Waste Management
Food & Beverage Distribution
Event Management
Industrial Services
Facilities Management
Legal
Operations
Fleet Management
Procurement
Finance
Risk & Compliance
Logistics
Supply Chain
Health & Safety
Commercial
Contract Administration
Fleet Manager
Procurement Manager
Operations Director
Commercial Director
Legal Counsel
Risk Manager
Logistics Manager
Transport Manager
Compliance Officer
Finance Manager
Contract Administrator
Supply Chain Manager
Chief Operating Officer
Business Development Manager
HSE Manager
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