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The Termination Letter Due To Leave Of Absence is a crucial document used in Philippine employment relations when an employee has exceeded authorized leave limits or has taken unauthorized absences that warrant termination. This document is essential for ensuring compliance with the Labor Code of the Philippines, which requires employers to follow due process in employment termination. It should be used when an employee has violated company attendance policies, failed to report to work without proper authorization, or abandoned their position. The letter must include specific details about the violation, reference to previous warnings or notices, and information about final settlements and clearance procedures. It serves as legal documentation of the termination process and helps protect the company from potential wrongful termination claims while ensuring the employee's rights are respected under Philippine employment law.

1. Letter Header: Company letterhead, date, and formal addressing to the employee including their name, position, and department

2. Subject Line: Clear indication that this is a termination notice

3. Reference to Leave of Absence: Specific details about the unauthorized absence period or violation of leave policies

4. Previous Communications: Reference to prior warnings, notices, or attempts to contact the employee

5. Legal Basis: Citation of relevant provisions from the Labor Code and company policies that justify the termination

6. Termination Statement: Clear statement of employment termination and its effective date

7. Final Settlement Information: Information about final pay, benefits, and clearance procedures

8. Acknowledgment Section: Space for signatures of both employer and employee representatives

9. Closing: Professional closing and signature block for company representative