The Termination Letter Due To Leave Of Absence is a critical document used in Canadian employment contexts when an employer needs to end employment during or following an employee's leave of absence. This document must be carefully prepared to ensure compliance with both federal and provincial employment standards, particularly regarding protected leaves under various legislation. The letter should clearly document the business reasons for termination while demonstrating that the decision is not discriminatory or in retaliation for taking the leave. It needs to include specific details about final pay, benefits, and transitional arrangements, all while adhering to Canadian notice period requirements and human rights considerations. This document is particularly sensitive as terminations related to leaves of absence can face heightened scrutiny and potential legal challenges.
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1. Letter Header: Company letterhead, date, and formal addressing to the employee including their name and address
2. Employment Details: Statement confirming employee's position, start date, and current employment status
3. Leave History: Brief summary of the leave of absence, including dates and type of leave
4. Termination Notice: Clear statement of termination decision and effective date
5. Reasons for Termination: Explanation of business circumstances or operational requirements leading to the termination
6. Final Pay and Benefits: Details of final salary, vacation pay, and benefit continuation information
7. Company Property: Instructions regarding return of company property and final arrangements
8. Closing: Professional closing statement, signature block, and contact information for questions
1. Severance Package: Details of any additional severance pay or benefits offered beyond statutory requirements
2. Reference Letter Offer: Include when the company is willing to provide a reference letter
3. Outplacement Services: Information about career transition services if provided
4. Release Agreement: Reference to a separate release agreement if severance is conditional upon signing one
5. Non-Competition Reminder: Include if employee is bound by existing non-compete or non-solicitation agreements
1. Final Pay Statement: Detailed breakdown of final pay including salary, vacation pay, and any other entitlements
2. Benefits Summary: Summary of benefit continuation periods and conversion options
3. Exit Checklist: List of items to be returned and tasks to be completed before departure
4. Record of Employment Information: Details about ROE issuance and important EI-related information
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