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Employee Privacy Notice Template for Philippines

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Key Requirements PROMPT example:

Employee Privacy Notice

"I need an Employee Privacy Notice for my tech startup that processes employee data across multiple APAC countries, with our headquarters in the Philippines and specific requirements for handling biometric data and automated performance monitoring systems to be implemented by March 2025."

Document background
The Employee Privacy Notice is a crucial document required under the Philippines Data Privacy Act of 2012 and its Implementing Rules and Regulations. It must be provided to employees, job applicants, and contractors to inform them about how their personal data is collected, processed, and protected by the organization. This document is essential for establishing transparency in data processing activities and ensuring compliance with Philippine privacy laws. Organizations must implement this notice before collecting any employee data and update it whenever there are significant changes to data processing practices. The notice serves as a fundamental tool for maintaining trust between employers and employees while demonstrating compliance with data protection regulations.
Suggested Sections

1. Introduction: Overview of the privacy notice and its purpose, including the company's commitment to data protection

2. Scope of the Notice: Details of who the notice applies to (employees, contractors, applicants, former employees) and when it applies

3. Types of Personal Data Collected: Comprehensive list of personal and sensitive personal information collected from employees

4. Purposes of Processing: Detailed explanation of why the company collects and processes employee personal data

5. Legal Basis for Processing: Explanation of the legal grounds under the Data Privacy Act for processing employee data

6. Data Sharing and Transfers: Information about third parties with whom data is shared and any international transfers

7. Data Security Measures: Description of technical and organizational measures to protect employee data

8. Data Retention: Information about how long different types of employee data are retained

9. Employee Rights: Detailed explanation of employee rights under the Data Privacy Act

10. Contact Information: Details of the Data Protection Officer and how to raise privacy-related queries or concerns

Optional Sections

1. Automated Decision Making: Required if the organization uses automated processing to make decisions about employees

2. CCTV and Monitoring: Required if workplace surveillance or monitoring systems are in place

3. Special Categories of Data: Required if processing sensitive personal information like health data or biometric information

4. Remote Working Data Processing: Required if employees work remotely and special data processing considerations apply

5. Social Media Policy: Required if the organization has specific policies about employee social media use and related data collection

Suggested Schedules

1. Schedule 1: Detailed Data Categories: Comprehensive list of all types of personal data collected, categorized by purpose and sensitivity

2. Schedule 2: Third Party Processors: List of all third-party service providers who process employee data, including their roles and locations

3. Schedule 3: Retention Periods: Detailed retention schedules for different categories of employee data

4. Schedule 4: Security Protocols: Detailed information about specific security measures and protocols in place

5. Appendix A: Privacy Rights Request Form: Standard form for employees to submit requests regarding their privacy rights

6. Appendix B: Consent Forms: Templates for specific consent forms where required for certain types of data processing

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



































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Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Retail

Education

Professional Services

Transportation

Telecommunications

Construction

Energy

Agriculture

Mining

Tourism

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Information Technology

Information Security

Data Protection

Privacy

Risk Management

Internal Audit

Employee Relations

Relevant Roles

Chief Privacy Officer

Data Protection Officer

HR Director

HR Manager

Compliance Officer

Legal Counsel

IT Security Manager

HR Business Partner

Recruitment Manager

Employee Relations Manager

Chief Information Security Officer

Privacy Manager

HR Operations Manager

Chief Legal Officer

Chief Human Resources Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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