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Employee Privacy Notice
"I need an Employee Privacy Notice for our Malaysian tech company that will be implementing new workplace monitoring systems and CCTV cameras from January 2025, with specific provisions for remote working employees."
1. Introduction: Overview of the privacy notice and its purpose
2. Scope of Notice: Who the notice applies to and when it applies
3. Types of Personal Data Collected: Comprehensive list of personal data categories collected from employees
4. Purposes of Collection: Detailed explanation of why personal data is collected and how it will be used
5. Data Collection Methods: How personal data is collected (direct, indirect, automated means)
6. Legal Basis for Processing: The legal grounds under PDPA for processing personal data
7. Disclosure of Personal Data: Information about third parties who may receive the personal data
8. Data Security Measures: Overview of measures taken to protect personal data
9. Data Retention: How long different types of personal data are retained
10. Employee Rights: Explanation of rights under PDPA including access, correction, and withdrawal of consent
11. Contact Information: Details of data protection officer or responsible person for privacy matters
1. International Data Transfers: Required if employee data is transferred outside Malaysia
2. Automated Decision Making: Required if the organization uses automated processing to make decisions about employees
3. Special Categories of Data: Required if processing sensitive personal data like health information or biometric data
4. CCTV and Monitoring: Required if workplace surveillance or monitoring systems are in place
5. Remote Working Privacy: Required if employees work remotely and special privacy considerations apply
6. Social Media Policy Integration: Required if social media usage is monitored or social media data is collected
1. Schedule 1: Detailed Data Categories: Comprehensive list of all types of personal data collected, categorized by department or purpose
2. Schedule 2: Third Party Processors: List of approved third-party data processors and their purposes
3. Schedule 3: Data Retention Schedule: Detailed retention periods for different types of personal data
4. Schedule 4: Security Procedures: Detailed information about specific security measures and procedures
5. Schedule 5: Subject Access Request Procedure: Step-by-step procedure for handling data access requests
6. Appendix A: Privacy Forms: Standard forms for consent, data access requests, and correction requests
Authors
Financial Services
Healthcare
Technology
Manufacturing
Retail
Education
Professional Services
Telecommunications
Construction
Hospitality
Transportation
Energy
Real Estate
Media and Entertainment
Public Sector
Human Resources
Legal
Compliance
Information Technology
Information Security
Risk Management
Data Protection
Corporate Governance
Internal Audit
Employee Relations
Human Resources Director
Data Protection Officer
Privacy Manager
Compliance Officer
Legal Counsel
HR Manager
IT Security Manager
Risk Manager
Chief Privacy Officer
Employment Lawyer
HR Business Partner
Chief Information Security Officer
Recruitment Manager
Employee Relations Manager
HR Operations Manager
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