Data Privacy Notice

Data Privacy Notice Template for Philippines

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Key Requirements PROMPT example:

"I need a Data Privacy Notice for my new e-commerce platform launching in March 2025, which will collect customer data from Philippines-based users and process payments through third-party providers."

Document background

The Data Privacy Notice is a mandatory document required under the Philippines Data Privacy Act (RA 10173) and its Implementing Rules and Regulations. It must be provided to individuals before or at the time of data collection, explaining how their personal information will be processed. The notice serves multiple purposes: ensuring legal compliance, building trust with data subjects, and demonstrating transparency in data handling practices. It should be used whenever an organization collects, processes, or stores personal information of individuals in the Philippines. The document must contain specific information required by law, including the purposes of processing, data subject rights, security measures, and contact details of the Data Protection Officer. Regular updates may be necessary to reflect changes in data processing activities or regulatory requirements.

Suggested Sections

1. Introduction: Overview of the privacy notice and its purpose

2. Scope and Application: Who the privacy notice applies to and what activities it covers

3. Types of Personal Data We Collect: Detailed categorization of personal, sensitive personal, and privileged information collected

4. How We Collect Your Personal Data: Methods and sources of data collection, including direct collection and third-party sources

5. Purposes of Processing: Specific purposes for which personal data is collected and processed

6. Legal Basis for Processing: Legal grounds under the DPA for processing personal data

7. Data Sharing and Disclosure: Information about third parties with whom data is shared and circumstances of sharing

8. Data Subject Rights: Enumeration and explanation of rights under the DPA

9. Data Protection Measures: Security measures implemented to protect personal data

10. Data Retention: Period for which personal data will be retained

11. Contact Information: Details of the Data Protection Officer and how to raise privacy concerns

Optional Sections

1. International Data Transfers: Include when personal data is transferred outside the Philippines

2. Cookies and Tracking Technologies: Include for web-based services that use cookies or similar technologies

3. Children's Privacy: Include when services may involve collection of data from minors

4. Automated Decision Making: Include when automated processing is used to make decisions about individuals

5. Special Categories of Data: Include when processing sensitive personal information or privileged information

6. Marketing Communications: Include when personal data is used for marketing purposes

Suggested Schedules

1. Schedule 1: Categories of Personal Data: Detailed list of specific personal data elements collected and processed

2. Schedule 2: Third Party Recipients: List of third parties with whom personal data is shared, including their locations and purposes

3. Schedule 3: Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data

4. Schedule 4: Retention Periods: Specific retention periods for different categories of personal data

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Healthcare

Technology

E-commerce

Education

Telecommunications

Insurance

Real Estate

Manufacturing

Professional Services

Retail

Hospitality

Government Services

Non-Profit Organizations

Transportation

Relevant Teams

Legal

Compliance

Information Technology

Information Security

Risk Management

Human Resources

Marketing

Operations

Customer Service

Data Protection

Executive Leadership

Relevant Roles

Data Protection Officer

Chief Privacy Officer

Chief Compliance Officer

Legal Counsel

Privacy Manager

Information Security Officer

Chief Information Security Officer

Risk Manager

Compliance Manager

IT Director

Chief Technology Officer

Human Resources Director

Operations Manager

Chief Executive Officer

Marketing Director

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