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Data Collection Notice Template for Philippines

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Key Requirements PROMPT example:

Data Collection Notice

"I need a Data Collection Notice for my e-commerce business based in Manila, which will collect customer data including payment information and shopping preferences for both online purchases and marketing purposes, to be implemented by March 2025."

Document background
The Data Collection Notice is a crucial compliance document required under Philippine data protection law, specifically the Data Privacy Act of 2012 and its implementing rules. This document must be provided to individuals before or at the time of collecting their personal data. It should clearly explain what personal information is being collected, why it's being collected, how it will be used and protected, and who it might be shared with. The notice must be written in clear, understandable language and should include all mandatory disclosures required by the National Privacy Commission. Organizations operating in the Philippines must ensure their Data Collection Notice is readily available and easily accessible to all data subjects.
Suggested Sections

1. Introduction and Identity of Data Controller: Identifies the organization collecting the data and its role as data controller, including contact details of the Data Protection Officer

2. Types of Personal Data Collected: Detailed list of personal and sensitive personal information being collected from the data subject

3. Purpose of Data Collection: Clear explanation of why the personal data is being collected and how it will be used

4. Legal Basis for Processing: Explanation of the legal grounds for collecting and processing the personal data under Philippine law

5. Data Storage and Retention: Information about how the data will be stored, secured, and how long it will be retained

6. Data Subject Rights: Description of the rights of data subjects under the Data Privacy Act, including right to access, correction, and erasure

7. Contact Information: Details on how to contact the organization regarding privacy concerns or to exercise data subject rights

Optional Sections

1. International Data Transfers: Required when personal data will be transferred outside the Philippines, detailing the countries involved and safeguards in place

2. Automated Decision Making: Required when personal data will be used for automated decision-making or profiling purposes

3. Third-Party Sharing: Required when personal data will be shared with third parties, including details of recipients and purposes

4. Cookie Policy: Required for online data collection, detailing the use of cookies and similar technologies

5. Special Categories of Data: Required when collecting sensitive personal information as defined under the Data Privacy Act

Suggested Schedules

1. Schedule A - Categories of Personal Data: Detailed breakdown of all categories of personal data collected, including specific data elements within each category

2. Schedule B - Technical and Organizational Measures: Description of security measures implemented to protect personal data

3. Schedule C - Third Party Recipients: List of third parties with whom data may be shared, including their roles and responsibilities

4. Schedule D - Data Retention Schedule: Detailed retention periods for different categories of personal data

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses




















Relevant Industries

Financial Services

Healthcare

Education

Retail

E-commerce

Technology

Telecommunications

Insurance

Real Estate

Manufacturing

Professional Services

Government Services

Hospitality

Transportation

Relevant Teams

Legal

Compliance

Information Technology

Information Security

Risk Management

Human Resources

Customer Service

Marketing

Operations

Data Protection

Privacy

Relevant Roles

Data Protection Officer

Privacy Officer

Compliance Manager

Legal Counsel

Information Security Officer

Risk Manager

IT Director

Operations Manager

Human Resources Manager

Customer Service Manager

Marketing Manager

Systems Administrator

Database Administrator

Chief Privacy Officer

Chief Compliance Officer

Chief Legal Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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