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Rent Declaration Form for Malaysia

Rent Declaration Form Template for Malaysia

A Rent Declaration Form is a formal document used in Malaysia to officially declare and verify rental arrangements between landlords and tenants. This document, governed by Malaysian property and contract law, serves as an official record of rental payments and terms. It is particularly important for compliance with Malaysian tax regulations and stamp duty requirements, and can be used for both residential and commercial properties. The form includes essential details about the property, parties involved, rental terms, and payment history, making it a crucial document for legal and administrative purposes in the Malaysian real estate sector.

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What is a Rent Declaration Form?

The Rent Declaration Form is a crucial document in the Malaysian property rental ecosystem, required for various administrative and legal purposes. This document is commonly used when landlords or tenants need to provide formal proof of their rental arrangement to authorities, financial institutions, or other relevant parties. The form is particularly important for tax filing purposes, visa applications, and compliance with local housing regulations. Under Malaysian law, the Rent Declaration Form should include specific details about the property, rental terms, and parties involved, and may need to be stamped in accordance with the Stamp Act 1949. The document serves as an official declaration of rental income and payments, making it essential for both personal and corporate rental arrangements in Malaysia.

What sections should be included in a Rent Declaration Form?

1. Declaration Header: Title of the document and date of declaration

2. Declarant Details: Full name, NRIC/Passport number, and contact details of the person making the declaration (typically the landlord)

3. Property Details: Complete address and description of the rental property, including lot number and property type

4. Rental Terms: Specification of monthly rental amount, rental period, and payment terms

5. Tenant Information: Full name, NRIC/Passport number, and contact details of the tenant(s)

6. Purpose of Rental: Declaration of whether the property is rented for residential or commercial purposes

7. Payment Declaration: Confirmation of rental payments received, including payment method and frequency

8. Verification Statement: Standard declaration of truth and accuracy of the information provided

9. Signature Section: Space for declarant's signature, witness details, and date

What sections are optional to include in a Rent Declaration Form?

1. Security Deposit Declaration: Details of security deposit if applicable, used when there is a deposit arrangement

2. Utility Arrangements: Declaration of responsibility for utility payments, included when utilities are not included in rent

3. Multiple Tenant Declaration: Additional section for cases with multiple tenants sharing the property

4. Agent Declaration: Used when a property agent is involved in the rental arrangement

5. Corporate Tenant Details: Additional details required when the tenant is a company rather than an individual

6. Furnished Property Details: Inclusion of furniture and fittings declaration when property is rented furnished

What schedules should be included in a Rent Declaration Form?

1. Schedule A - Payment History: Detailed record of rental payments made and received

2. Schedule B - Property Inventory: List of furniture and fittings if property is rented furnished

3. Appendix 1 - Supporting Documents: Checklist and copies of required supporting documents (e.g., ID copies, previous receipts)

4. Appendix 2 - Property Photos: Recent photographs of the property (if required for verification purposes)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Ƶ

Document Type

Declaration Form

Cost

Free to use
Relevant legal definitions




















Clauses















Relevant Industries

Real Estate

Residential Property

Commercial Property

Retail

Hospitality

Industrial

Office Space

Agriculture

Education

Healthcare

Relevant Teams

Legal

Finance

Real Estate

Facilities Management

Compliance

Tax

Property Management

Operations

Administrative Services

Corporate Services

Relevant Roles

Property Manager

Real Estate Agent

Facilities Manager

Legal Counsel

Tax Accountant

Finance Manager

Compliance Officer

Housing Officer

Leasing Manager

Property Administrator

Corporate Real Estate Manager

Tenant Relations Manager

Asset Manager

Operations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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