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1. Cardholder Information: Essential details of the primary cardholder including full name, billing address, and contact information
2. Credit Card Details: Partial credit card information (last 4 digits only), card type, and expiration date for security compliance
3. Authorized Party Information: Complete details of the person or entity being authorized to use the card, including full name, relationship to cardholder, and contact information
4. Authorization Scope: Clear specification of what the authorized party can use the card for, including any transaction limits or restrictions
5. Duration of Authorization: Specific time period for which the authorization is valid, including start and end dates
6. Cardholder Declaration: Statement of authorization and acknowledgment of responsibility for charges
7. Data Protection Notice: GDPR-compliant statement about how personal data will be collected, used, and protected
8. Signatures: Signature blocks for both cardholder and authorized party, including date fields
1. Transaction Reporting: Optional section specifying how and when the authorized party should report transactions to the cardholder. Include when additional oversight is desired.
2. Emergency Contact Information: Optional section for additional contact details in case of emergency or disputed charges. Recommended for high-value authorizations.
3. Merchant Restrictions: Optional section listing specific merchants or merchant categories where the card can or cannot be used. Include when specific limitations are needed.
4. Revocation Process: Optional section detailing the process for early termination of authorization. Include for long-term authorizations.
1. Schedule A - Transaction Log Template: Template for recording transactions made by the authorized party
2. Schedule B - Acceptable Use Guidelines: Detailed guidelines for authorized card usage and prohibited transactions
3. Appendix 1 - Identity Verification Documents: List of accepted forms of identification and copies of provided documents
Banking & Financial Services
Retail
Healthcare
Education
Travel & Hospitality
Professional Services
Real Estate
Property Management
Business Services
Non-Profit Organizations
Finance
Legal
Compliance
Operations
Administration
Procurement
Treasury
Risk Management
Corporate Services
General Counsel
Finance Manager
Compliance Officer
Legal Counsel
Accounts Payable Manager
Treasury Manager
Financial Controller
Risk Manager
Operations Manager
Administrative Assistant
Company Secretary
Procurement Manager
Office Manager
Business Manager
Executive Assistant
Financial Administrator
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