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Third Party Authorisation Letter for the United States

Third Party Authorisation Letter Template for United States

A comprehensive legal document used in the United States that formally grants specific permissions or authority to a third party to act on behalf of the grantor. The document is structured according to U.S. federal and state requirements, particularly considering relevant privacy laws, agency principles, and state-specific authorization requirements. It details the scope of authority, duration, and any limitations while ensuring compliance with sector-specific regulations such as HIPAA for healthcare or GLBA for financial services.

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Third Party Authorisation Letter

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What is a Third Party Authorisation Letter?

The Third Party Authorization Letter serves as a crucial legal instrument in the United States, enabling individuals or entities to delegate specific powers or permissions to another party. This document is essential in situations where the grantor needs someone else to act on their behalf, whether for medical decisions, financial transactions, legal representations, or other purposes. The letter must comply with various federal regulations, including privacy laws like HIPAA or GLBA, depending on the sector, as well as state-specific requirements for authorization documents. It typically includes detailed information about all parties involved, explicit description of the authorized activities, duration of the authorization, and any limitations or conditions. The document often requires proper authentication through witnessing or notarization to ensure its validity across different jurisdictions within the United States.

What sections should be included in a Third Party Authorisation Letter?

1. Date and Location: Current date and place of execution

2. Recipient Information: Name and address of the organization or person to whom the authorization letter is addressed

3. Author Information: Full name and contact details of the person granting authorization

4. Authorized Party Information: Full name and contact details of the person being authorized

5. Authorization Statement: Clear statement of the powers being granted to the third party

6. Duration of Authorization: Specific timeframe for which the authorization is valid

7. Signature Block: Space for signatures of the authorizing party and witnesses or notary if required

What sections are optional to include in a Third Party Authorisation Letter?

1. Specific Restrictions: Any limitations or conditions on the authorization, used when the authority granted needs specific boundaries

2. Revocation Terms: Terms under which the authorization can be revoked, included when the authorization may need to be terminated before its expiration

3. Indemnification Statement: Statement protecting the recipient organization from liability, used particularly in financial or legal authorizations

4. Privacy Declarations: Specific references to privacy law compliance, required for medical or financial authorizations

5. Emergency Contact Information: Additional contact details for urgent situations, particularly useful in medical authorizations

What schedules should be included in a Third Party Authorisation Letter?

1. Identification Documents: Copies of government-issued ID for all parties involved

2. Specific Authorization Details: Detailed list of specific actions or access being authorized, if too extensive for main letter

3. Proof of Relationship: Any documents establishing the relationship between the authorizing party and the third party, if relevant

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Sector

Banking

Cost

Free to use
Relevant legal definitions















Clauses















Relevant Industries

Healthcare

Financial Services

Education

Real Estate

Legal Services

Insurance

Government Services

Telecommunications

Utilities

Retail

Relevant Teams

Legal

Compliance

Risk Management

Operations

Customer Service

Account Management

Administrative Services

Document Control

Corporate Governance

Human Resources

Privacy and Data Protection

Relevant Roles

Legal Counsel

Compliance Officer

Risk Manager

Operations Manager

Customer Service Representative

Account Manager

Healthcare Administrator

Financial Advisor

Human Resources Manager

Privacy Officer

Document Control Specialist

Administrative Assistant

Corporate Secretary

Branch Manager

Client Relations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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