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The Letter of Suspension is a crucial document in Philippine employment relations, used when an employer needs to implement disciplinary action against an employee for violations of company policies or misconduct. This document must strictly comply with the requirements of the Philippine Labor Code and related jurisprudence, particularly the "twin notice rule" established by the Supreme Court. The letter should be issued only after proper investigation and providing the employee an opportunity to explain their side. It must clearly state the grounds for suspension, duration, and terms of the disciplinary action. The Letter of Suspension serves as official documentation of the disciplinary measure and protects both employer and employee rights by ensuring proper procedure is followed. It's essential that the document maintains professionalism while clearly communicating the serious nature of the disciplinary action.

1. Letterhead and Date: Company letterhead with complete contact information and date of issuance

2. Employee Information: Complete name, position, and department of the employee being suspended

3. Subject Line: Clear indication that this is a Notice of Suspension

4. Grounds for Suspension: Detailed description of the violation or misconduct that led to the suspension, citing specific company policies or rules violated

5. Reference to Prior Investigation: Summary of the investigation process and the employee's opportunity to explain (showing compliance with due process)

6. Terms of Suspension: Clear statement of the suspension period, start and end dates, and conditions during suspension

7. Effects on Benefits: Explanation of how the suspension affects salary, benefits, and employment status

8. Return to Work Instructions: Clear instructions about when and how to return to work after the suspension period

9. Signature Block: Space for authorized signatory (typically HR head or direct superior) with complete name and title