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The First Warning Letter For Absenteeism is a crucial document in Philippine employment practice, typically issued when an employee demonstrates a pattern of unauthorized or excessive absences that violate company attendance policies. This formal communication is a mandatory first step in the progressive discipline process required under Philippine labor law, particularly as outlined in the Labor Code and DOLE regulations. The document serves multiple purposes: it officially notifies the employee of their attendance violation, creates a paper trail for potential future disciplinary actions, and demonstrates the employer's compliance with due process requirements. The letter should clearly detail the specific instances of absence, reference violated company policies, and outline expectations for future conduct. It's essential to maintain this documentation as evidence of fair treatment and proper procedure in case of eventual termination or legal disputes.

1. Letter Header: Company letterhead, date, and formal letter details including reference number

2. Employee Information: Complete name of employee, position/designation, department, and employee ID

3. Subject Line: Clear indication that this is a First Warning Letter for Absenteeism

4. Specific Violation Details: Dates and instances of unauthorized absences or attendance violations

5. Reference to Company Policy: Citation of specific company policies violated regarding attendance and punctuality

6. Impact Statement: Brief description of how the absence affected operations or team performance

7. Corrective Action Required: Clear statement of expected behavior and improvement required

8. Warning of Consequences: Information about potential further disciplinary action if behavior continues

9. Acknowledgment Section: Space for employee signature, date, and witness signatures