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Letter Of Dismissal For Theft Template for Philippines

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Key Requirements PROMPT example:

Letter Of Dismissal For Theft

"I need a Letter of Dismissal for Theft for our retail store in Manila, Philippines, where an employee was caught on CCTV stealing merchandise worth 鈧50,000 on January 15, 2025, and we've already conducted an investigation and issued a notice to explain."

Document background
The Letter of Dismissal for Theft is a crucial document in Philippine employment law that must be carefully drafted to ensure legal compliance and protect both employer and employee rights. It is used when an employee is being terminated for theft, which constitutes a just cause for termination under Article 297 of the Labor Code of the Philippines. The document must demonstrate that proper investigation was conducted and due process was observed, including compliance with the two-notice rule. It should reference the previous Notice to Explain, detail investigation findings, cite relevant laws and company policies, and provide clear instructions for final settlement. The letter must be drafted with particular attention to Philippine labor law requirements, as procedural lapses could render the termination illegal despite valid grounds.
Suggested Sections

1. Letter Header: Company letterhead, date, and complete contact information of both employer and employee

2. Subject Line: Clear indication that this is a Notice of Termination of Employment

3. Employee Information: Full name, position, department, and employment duration of the employee

4. Reference to Previous Notice: Mention of the previous Notice to Explain and investigation proceedings

5. Statement of Incident: Clear description of the theft incident(s), including dates, times, and specific details

6. Legal Basis: Citation of Article 297 of the Labor Code and company policies regarding theft

7. Investigation Findings: Summary of the investigation results and evidence supporting the conclusion

8. Termination Decision: Clear statement of employment termination and its effective date

9. Final Instructions: Instructions regarding company property return, final pay, and clearance procedures

Optional Sections

1. Additional Violations: Include if there are other related violations or previous incidents that contributed to the decision

2. Benefits Information: Include if there are specific arrangements regarding benefits or entitlements

3. Non-Disclosure Reminder: Include if employee had access to confidential information

4. Legal Reservations: Include if company wishes to reserve right to pursue legal action

5. Appeal Process: Include if company policy allows for internal appeal of termination decision

Suggested Schedules

1. Investigation Report Summary: Summary of key findings from the investigation process

2. Evidence List: List of evidence considered in making the termination decision

3. Witness Statements: Relevant witness statements or testimonies (with appropriate redactions)

4. Previous Warnings: Copies of any previous warnings or disciplinary actions, if applicable

5. Clearance Checklist: List of items and procedures to be completed before final settlement

Authors

Alex Denne

Head of Growth (Open Source Law) @ 抖阴短视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses


















Relevant Industries

Retail

Manufacturing

Banking and Finance

Healthcare

Hospitality

Technology

Education

Logistics and Transportation

Construction

Food and Beverage

Telecommunications

Mining and Resources

Business Process Outsourcing

Real Estate

Relevant Teams

Human Resources

Legal

Executive Leadership

Operations

Security

Compliance

Employee Relations

Administration

Risk Management

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

Company President

General Manager

Department Head

HR Business Partner

Employee Relations Manager

Compliance Officer

Security Manager

Operations Manager

Store Manager

Branch Manager

Factory Manager

HR Operations Specialist

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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