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Letter Inviting Employee To Investigation Meeting Template for Philippines

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Key Requirements PROMPT example:

Letter Inviting Employee To Investigation Meeting

"I need to generate a Letter Inviting Employee To Investigation Meeting for a manufacturing worker who was allegedly involved in a workplace safety violation on January 15, 2025; the letter should be in both English and Filipino languages and include specific references to our company's safety protocols."

Document background
The Letter Inviting Employee To Investigation Meeting is a crucial document in Philippine employment practice that initiates formal workplace investigations while ensuring compliance with legal due process requirements. It is typically used when there are allegations of misconduct, performance issues, or other workplace concerns that require formal investigation. The document must comply with Philippine Labor Code requirements, particularly the 'twin notice rule' established by jurisprudence, and should be issued before any disciplinary action can be taken. The letter serves multiple purposes: it informs the employee of specific allegations, schedules the investigation meeting, outlines the employee's rights (including representation), and documents the employer's commitment to fair procedure. This document is particularly important as it may be scrutinized in potential labor cases to demonstrate adherence to due process requirements.
Suggested Sections

1. Company letterhead and date: Official company letterhead with complete contact details and the current date

2. Employee details: Full name, position, and department of the employee

3. Subject line: Clear indication that this is an invitation to an investigation meeting

4. Incident description: Brief, factual description of the incident or allegations being investigated

5. Meeting details: Date, time, location, and expected duration of the investigation meeting

6. Purpose statement: Clear explanation of the meeting's purpose and potential consequences

7. Employee rights: Statement of the employee's rights during the investigation, including the right to representation

8. Required preparations: What the employee should bring or prepare for the meeting

9. Confirmation request: Request for the employee to confirm attendance

10. Contact information: Details of who to contact for questions or rescheduling

11. Signature block: Name and signature of the authorized company representative

Optional Sections

1. Language assistance notice: Include when the employee's primary language is not English or Filipino, offering translation services

2. Remote participation options: Include when there's a possibility for virtual attendance or when workplace policies allow remote investigations

3. Confidentiality statement: Include when the matter is particularly sensitive or involves confidential information

4. Medical accommodation notice: Include when the employee has known medical conditions that might require special arrangements

5. Union representative notice: Include when the employee is covered by a collective bargaining agreement

Suggested Schedules

1. Acknowledgment of Receipt: Form for the employee to sign confirming receipt of the invitation

2. Company Investigation Policy: Copy of relevant company policy regarding investigations and disciplinary procedures

3. Evidence Summary: If appropriate, a list of documents or evidence that will be discussed during the meeting

4. Meeting Participant List: List of individuals who will be present at the investigation meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ 抖阴短视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


















Clauses


















Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Education

Construction

Business Process Outsourcing

Hospitality

Transportation

Energy

Telecommunications

Professional Services

Real Estate

Agriculture

Mining

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Labor Relations

Management

Administration

Corporate Services

Risk Management

Relevant Roles

Human Resources Manager

HR Business Partner

Employee Relations Specialist

Legal Counsel

Compliance Officer

HR Director

Department Manager

Line Manager

Supervisor

HR Administrative Assistant

Employee Relations Manager

Labor Relations Manager

HR Operations Manager

Chief Human Resources Officer

Industrial Relations Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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