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Internal Candidate Rejection
"I need an Internal Candidate Rejection letter for a senior software developer who wasn't selected for a technical lead position; the letter needs to be particularly diplomatic as they're a valuable team member, and we want to include specific mentions of future leadership development opportunities starting January 2025."
1. Letterhead and Date: Company letterhead with complete contact information and current date
2. Addressee Details: Employee's full name, current position, and department
3. Reference Line: Reference to the position applied for and when the interview/application took place
4. Appreciation Statement: Thank the employee for their interest and participation in the internal recruitment process
5. Decision Communication: Clear but diplomatic communication of the decision not to proceed with their application
6. Brief Explanation: A general, constructive explanation for the decision without going into specific details that could be controversial
7. Future Encouragement: Encouragement to apply for future opportunities and continue their professional development
8. Closing and Signature: Professional closing, with name and title of the sender (typically HR manager or hiring manager)
1. Specific Feedback: Brief mention of specific areas where the candidate could improve, only to be included if constructive feedback can be provided diplomatically
2. Development Opportunities: Information about internal training or development programs that could help the employee qualify for similar positions in the future
3. Alternative Positions: Suggestion of other current openings that might match the employee's skills, if applicable
4. Next Steps: Information about any follow-up meetings or discussions with their current manager or HR, if company policy requires this
5. Confidentiality Statement: Reminder about keeping the recruitment process details confidential, if required by company policy
1. Interview Feedback Summary: Optional attachment providing a high-level summary of interview feedback, if company policy allows sharing this information
2. Career Development Plan Template: Optional attachment to help employee plan their professional development, if company offers this support
3. Internal Job Opportunities List: Current list of other open positions within the organization, if available and appropriate
Authors
Banking and Finance
Information Technology
Manufacturing
Healthcare
Retail
Education
Government Services
Telecommunications
Business Process Outsourcing
Construction
Hospitality
Professional Services
Human Resources
Recruitment
Talent Acquisition
Employee Relations
Legal
Corporate Communications
Training and Development
HR Manager
HR Director
Recruitment Specialist
HR Business Partner
Talent Acquisition Manager
Department Manager
Line Manager
HR Officer
Corporate Communications Manager
Employee Relations Manager
Chief Human Resources Officer
Hiring Manager
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