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Reason For Declining Job Offer Template for Philippines

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Reason For Declining Job Offer

"I need to draft a Reason For Declining Job Offer letter for a Senior Software Developer position at TechCorp Manila, where I need to professionally decline their January 2025 offer while mentioning that I've accepted another position, but want to maintain a positive relationship for future opportunities."

Document background
The Reason For Declining Job Offer document is essential in professional communications within the Philippine employment context. It is utilized when a job candidate has received a formal employment offer but has decided not to accept the position. This document type is particularly important in the Philippine business environment, where maintaining professional relationships and proper documentation of employment-related decisions is crucial. The document must comply with the Labor Code of the Philippines and related employment laws, ensuring that the declination is communicated in a way that protects both parties' interests. It typically includes the date of the original offer, position details, a professional declaration of decline, and optional explanatory elements while avoiding any potentially discriminatory language as protected under Philippine labor laws. The document serves as both a formal record of the decision and a tool for maintaining positive professional relationships.
Suggested Sections

1. Recipient Information: Full name, title, company name, and address of the person who extended the job offer

2. Date: Current date in proper business letter format

3. Subject Line: Clear indication that this is regarding the job offer, including the position title and date of offer

4. Salutation: Professional greeting to the specific person who extended the offer

5. Expression of Gratitude: Thank the employer for the offer and their time during the interview process

6. Decline Statement: Clear and direct statement declining the job offer

7. Brief Closing: Professional closing that wishes the company continued success

8. Signature Block: Your full name and contact information

Optional Sections

1. Reason for Declining: A brief, professional explanation for declining the offer, used when providing context would be beneficial and the reason is appropriate to share

2. Future Contact: Expression of interest in maintaining professional contact or being considered for future opportunities, used when you want to keep doors open with the organization

3. Return of Materials: Information about returning any company materials or documents already received, used when applicable

4. Alternative Candidate Recommendation: Suggestion of another qualified candidate, used when appropriate and you have someone specific in mind

5. Feedback on Process: Positive feedback about the interview process or company culture, used when you want to reinforce good relations

Suggested Schedules

1. Reference to Original Offer: Copy or summary of the original job offer details (date, position, salary) - usually attached if sending via formal channels

2. Return of Materials Checklist: List of any company materials being returned (if applicable)

Authors

Alex Denne

Head of Growth (Open Source Law) @ 抖阴短视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses












Relevant Industries

Technology

Healthcare

Financial Services

Manufacturing

Retail

Education

Professional Services

Construction

Hospitality

Government

Non-Profit

Telecommunications

Energy

Transportation

Agriculture

Relevant Teams

Human Resources

Legal

Compliance

Talent Acquisition

Employee Relations

Corporate Secretariat

Personnel Management

Recruitment

HR Operations

Administrative Services

Relevant Roles

Human Resources Manager

Recruitment Specialist

Legal Counsel

Compliance Officer

HR Director

Talent Acquisition Manager

Employment Relations Manager

HR Business Partner

HR Administrator

Recruitment Coordinator

Legal Administrator

Corporate Secretary

HR Operations Manager

Employee Relations Specialist

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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