Indoor Event Risk Assessment

Indoor Event Risk Assessment Template for Philippines

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Key Requirements PROMPT example:

"Need an Indoor Event Risk Assessment for a 3-day tech conference at Manila Convention Center in March 2025, with expected daily attendance of 2000 people, including assessment of technical equipment risks and COVID-19 protocols."

Document background

The Indoor Event Risk Assessment is a critical document required for planning and executing indoor events in the Philippines. It is designed to comply with various Philippine regulations, including the Fire Code (RA 9514), Building Code (PD 1096), and Occupational Safety and Health Standards (RA 11058). This assessment should be conducted before any significant indoor gathering to identify potential hazards, evaluate risks, and establish appropriate control measures. The document becomes particularly important in the context of post-pandemic requirements, where additional health and safety protocols must be considered. It serves multiple purposes: ensuring legal compliance, protecting event participants, managing liability, and providing a systematic approach to risk management. The assessment must be updated regularly and reviewed by relevant authorities, particularly when event parameters change significantly.

Suggested Sections

1. Document Control: Version number, date of assessment, review date, and persons responsible for the assessment

2. Venue Information: Details of the venue including address, capacity, layout, and relevant structural features

3. Event Details: Nature of event, expected attendance, duration, and activities planned

4. Risk Assessment Methodology: Explanation of risk rating system and assessment criteria used

5. Fire Safety Assessment: Evaluation of fire risks, emergency exits, fire suppression systems, and evacuation procedures

6. Structural Safety Assessment: Assessment of building integrity, load capacities, and structural considerations

7. Health and Hygiene Assessment: Analysis of health risks including ventilation, sanitation facilities, and disease prevention measures

8. Crowd Management Assessment: Evaluation of crowd flow, entry/exit points, and crowd control measures

9. Emergency Response Plan: Detailed procedures for various emergency scenarios and evacuation protocols

10. Control Measures: Specific actions and measures to mitigate identified risks

11. Roles and Responsibilities: Assignment of responsibilities for implementing safety measures and emergency procedures

12. Monitoring and Review: Procedures for ongoing monitoring and periodic review of risk controls

Optional Sections

1. COVID-19 Safety Measures: Specific measures for pandemic control, used when additional infectious disease protocols are required

2. Special Effects Assessment: Assessment of risks related to pyrotechnics, lighting, or special effects, included when such effects are planned

3. Food Safety Assessment: Evaluation of food-related risks, required when food service is part of the event

4. Equipment and Technical Risk Assessment: Assessment of risks related to technical equipment, needed for events with significant technical components

5. Security Risk Assessment: Detailed security risk evaluation, included for high-profile events or when specific security concerns exist

6. Environmental Impact Assessment: Assessment of environmental risks and controls, included when environmental concerns are significant

Suggested Schedules

1. Floor Plans and Evacuation Routes: Detailed venue layouts showing emergency exits, fire equipment, and evacuation routes

2. Risk Assessment Matrix: Detailed risk scoring and evaluation matrices

3. Emergency Contact List: List of key emergency contacts and responsible personnel

4. Equipment Certification Documents: Copies of relevant safety certificates and inspection reports

5. Incident Report Forms: Template forms for reporting incidents and near-misses

6. Safety Checklist: Pre-event safety verification checklist

7. Photographic Evidence: Photos of key safety features and potential hazards

8. Training Records: Documentation of safety training provided to relevant personnel

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Events and Entertainment

Hospitality

Corporate Services

Education

Retail

Sports and Recreation

Cultural and Arts

Government and Public Sector

Healthcare

Religious Organizations

Exhibition and Trade Shows

Relevant Teams

Operations

Risk Management

Event Planning

Health and Safety

Facilities Management

Security

Emergency Response

Compliance

Quality Assurance

Crisis Management

Relevant Roles

Event Safety Manager

Risk Assessment Officer

Venue Operations Manager

Health and Safety Coordinator

Event Planning Director

Facilities Manager

Emergency Response Coordinator

Compliance Officer

Security Operations Manager

Event Production Manager

Building Safety Inspector

Fire Safety Officer

Public Health Officer

Crisis Management Director

Operations Risk Manager

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Risk Assessment Summary

A comprehensive risk evaluation and analysis document compliant with Philippine regulations, assessing organizational risks and providing mitigation strategies.

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Authors

Alex Denne

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