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Field Trip Waiver

Field Trip Waiver Template for Philippines

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Key Requirements PROMPT example:

Field Trip Waiver

"I need a Field Trip Waiver for a 3-day science expedition to Mount Pinatubo in March 2025, involving 30 high school students with overnight camping and volcanic site exploration, which requires additional safety protocols and emergency procedures."

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Document background
The Field Trip Waiver is an essential legal document used throughout educational institutions in the Philippines when organizing off-campus activities for students. This document is specifically designed to comply with Philippine education laws, particularly DepEd Order No. 66, s. 2017, which establishes guidelines for conducting educational field trips. The waiver serves multiple purposes: it provides detailed information about the activity, obtains parental consent, establishes behavioral expectations, includes medical authorizations, and contains liability waivers. It should be used whenever students are participating in school-sponsored activities outside the regular campus environment. The document is crucial for risk management and ensuring clear communication between institutions and parents/guardians regarding their rights, responsibilities, and expectations.
Suggested Sections

1. Parties: Identification of the school/organization, student, and parent/legal guardian

2. Background: Brief context about the field trip program and its educational purpose

3. Definitions: Key terms used in the waiver including 'Field Trip', 'Authorized Personnel', 'Emergency Contact', etc.

4. Field Trip Details: Specific information about the trip including date, location, duration, and activities

5. Acknowledgment of Risks: Detailed description of potential risks and hazards associated with the field trip

6. Waiver and Release: Legal language releasing the school from liability for normal risks

7. Medical Authorization: Permission for emergency medical treatment if needed

8. Behavioral Expectations: Rules and conduct requirements for students during the field trip

9. Emergency Procedures: Overview of emergency protocols and contact procedures

10. Signatures: Space for dated signatures of all parties

Optional Sections

1. Transportation Details: Include when transportation is provided by the school or third-party providers

2. Special Needs Accommodation: Include when student requires specific accommodations or has special needs

3. Photography Consent: Include when the school plans to take and use photos/videos of the field trip

4. Cost and Payment: Include when there are fees associated with the field trip

5. Insurance Coverage: Include when specific insurance coverage is provided or required

Suggested Schedules

1. Schedule A - Medical Information Form: Detailed medical history, allergies, medications, and emergency contact information

2. Schedule B - Itinerary: Detailed schedule of activities, locations, and timing

3. Schedule C - Equipment List: List of required and prohibited items for the field trip

4. Schedule D - Emergency Contact List: Complete list of emergency contacts including school personnel, local authorities, and medical facilities near the field trip location

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



































Clauses




















Relevant Industries

Education

Tourism

Non-Profit

Youth Organizations

Religious Organizations

Sports and Recreation

Cultural Organizations

Scientific Research

Relevant Teams

Legal

Academic Affairs

Administration

Compliance

Risk Management

Student Services

Events

Operations

Relevant Roles

School Principal

Academic Director

Field Trip Coordinator

Risk Manager

Educational Program Manager

School Administrator

Legal Counsel

Compliance Officer

Student Affairs Director

Activities Coordinator

Department Head

Teacher

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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