An Authorization Letter to Sell Property is a fundamental legal instrument in Philippine property transactions where the property owner cannot personally handle the sale process. This document is commonly used when property owners are overseas, physically unable to manage the sale, or prefer to delegate the transaction to a trusted representative. The letter must conform to Philippine civil law requirements and typically requires notarization to be legally valid. It should clearly identify the principal (property owner), the appointed agent, the subject property, and the scope of authority granted. The document plays a crucial role in ensuring smooth property transactions while protecting the interests of all parties involved, particularly in a jurisdiction like the Philippines where property transactions involve multiple government agencies and strict documentation requirements.
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1. Date and Place of Execution: Specific date and location where the authorization letter is being executed
2. Principal's Information: Complete name and contact details of the property owner granting the authority
3. Agent's Information: Complete name and contact details of the person being authorized to sell the property
4. Property Details: Comprehensive description of the property including exact address, property title details, and tax declaration numbers
5. Grant of Authority: Clear statement of the powers being granted to the agent regarding the sale of the property
6. Duration of Authority: Specific timeframe for which the authorization is valid
7. Execution and Notarization Block: Space for signatures, witnesses, and notary public acknowledgment
1. Special Instructions: Include when there are specific conditions or limitations on the sale, such as minimum selling price or preferred terms
2. Multiple Agent Authorization: Used when authorizing more than one agent to act either jointly or separately
3. Revocation Clause: Include when the principal wants to specify conditions under which the authority can be revoked
4. Foreign Language Translation: Required when any party involved doesn't understand English or Filipino
5. Prior Authorization Revocation: Include when revoking any previous authorization letters related to the same property
1. Property Title Copy: Certified true copy of the property title showing ownership
2. Tax Declaration: Current tax declaration for the subject property
3. Principal's ID: Copy of the principal's government-issued identification
4. Property Survey Plan: Technical description and boundaries of the property
5. Latest Real Property Tax Receipt: Proof of payment of current property taxes
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