The Authorization Letter For Deed of Sale is a crucial document in Philippine property transactions where the property owner cannot personally handle the sale process. This document is particularly important in scenarios where property owners are overseas, physically unable to attend the transaction, or managing multiple properties through designated representatives. The letter must comply with the Civil Code of the Philippines and the 2004 Rules on Notarial Practice, requiring proper notarization and specific content elements to be legally valid. It serves as evidence of the agent's authority to act on behalf of the principal in property sales, protecting all parties involved in the transaction. The document typically includes detailed property information, scope of authority, and temporal limitations of the authorization.
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1. Letter Date and Location: Current date and place where the authorization letter is executed
2. Principal's Information: Complete name and address of the person giving the authorization
3. Agent's Information: Complete name and address of the person being authorized to act on behalf of the principal
4. Property Details: Specific description of the property being authorized for sale, including complete address and title details
5. Scope of Authority: Clear statement of the powers being granted to the agent regarding the sale of the property
6. Duration of Authority: Specific period for which the authorization is valid
7. Attestation: Statement affirming the principal's free and voluntary execution of the document
8. Notarial Section: Space for notarial acknowledgment as required by Philippine law
1. Special Powers: Additional specific powers granted to the agent beyond the basic authority to sell, used when agent needs broader authority
2. Revocation Clause: Statement regarding the principal's right to revoke the authorization, included when principal wants to explicitly state this right
3. Witness Section: Space for witnesses to sign, used when additional verification of execution is desired
4. Consideration: Statement of any payment or consideration for the agent's services, included when there is a professional arrangement
1. Copy of Principal's Valid ID: Photocopy of government-issued identification of the principal, to be attached for verification
2. Property Title Documentation: Copy of the property title or relevant ownership documents
3. Tax Declaration: Copy of the latest tax declaration for the subject property
4. Special Power of Attorney: If the authorization letter is accompanied by a more detailed SPA
Authors
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Development
Legal Services
Banking and Finance
Construction
Agriculture (for agricultural land)
Commercial Property
Residential Property
Industrial Property
Relevant Teams
Legal
Real Estate
Property Management
Administrative Services
Corporate Secretariat
Compliance
Documentation
Asset Management
Relevant Roles
Real Estate Agent
Property Manager
Legal Counsel
Notary Public
Property Administrator
Real Estate Broker
Corporate Secretary
Estate Manager
Transaction Coordinator
Legal Assistant
Property Officer
Compliance Officer
Document Controller
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