Video Consent Form

Video Consent Form Template for Netherlands

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Key Requirements PROMPT example:

"I need a Video Consent Form for our educational institution in Amsterdam to record student presentations during our international business program in March 2025, with the footage to be used both for assessment purposes and potentially for marketing materials on our website."

Document background

The Video Consent Form is essential for any organization in the Netherlands that engages in video recording of individuals, whether for commercial, educational, or internal purposes. This document emerged from the need to comply with the EU's General Data Protection Regulation (GDPR/AVG), Dutch portrait rights laws, and the Dutch Civil Code requirements for valid consent. It serves as a crucial tool for establishing clear agreements between recording organizations and subjects, detailing the scope of permitted use, data protection measures, and rights of the recorded individuals. The form is particularly important given the increasing use of video content across various sectors and the stricter regulatory environment regarding personal data protection in the Netherlands and the EU.

Suggested Sections

1. Parties: Identification of the organization making the recording and the individual(s) being recorded

2. Background: Brief explanation of the video recording project and its purpose

3. Definitions: Key terms used in the form including 'Recording', 'Content', 'Usage Rights', 'Personal Data'

4. Purpose of Recording: Detailed description of why the video is being recorded and how it will be used

5. Scope of Consent: Clear outline of what the individual is consenting to, including types of use and distribution

6. Data Protection: GDPR-compliant explanation of how personal data will be processed, stored, and protected

7. Duration and Territory: Time period for which consent is given and geographical scope of usage rights

8. Rights and Ownership: Statement about intellectual property rights and ownership of the recorded material

9. Withdrawal of Consent: Information about the right to withdraw consent and the process for doing so

10. Declaration and Signatures: Formal consent statement and signature blocks for all parties

Optional Sections

1. Compensation: Details of any payment or compensation for participation (used in commercial recordings)

2. Parental Consent: Additional consent section for recordings involving minors under 16 years

3. Special Categories of Data: Additional provisions when recording may capture sensitive personal data as defined by GDPR

4. Third Party Rights: Provisions regarding sharing footage with third parties or processors

5. Emergency Contact: Contact information for lengthy recording sessions or high-risk activities

Suggested Schedules

1. Project Details: Specific information about the recording project, including dates, locations, and technical details

2. Usage Terms: Detailed terms of how the recording will be used, including specific platforms or media

3. Privacy Notice: Detailed GDPR-compliant privacy notice explaining data processing activities

4. Security Measures: Technical and organizational measures for protecting the recorded material

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Education

Media & Entertainment

Marketing & Advertising

Healthcare

Corporate Training

Events & Conferences

Research & Development

Non-profit

Public Sector

Professional Services

Relevant Teams

Legal

Compliance

Marketing

Communications

Human Resources

Training & Development

Digital Content

Research

Events

Project Management

Data Protection

Media Production

Relevant Roles

Content Producer

Video Producer

Marketing Manager

Legal Counsel

Data Protection Officer

HR Manager

Training Coordinator

Research Director

Communications Manager

Event Manager

Project Manager

Compliance Officer

Digital Content Creator

Documentary Filmmaker

Education Administrator

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