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Reference Check Consent Form for the Netherlands

Reference Check Consent Form Template for Netherlands

A Reference Check Consent Form governed by Dutch law is a legally required document that enables employers to conduct reference checks while complying with Dutch privacy laws and GDPR requirements. The document formalizes the candidate's permission for the prospective employer to contact previous employers or other references, specifying what information can be collected and how it will be used. It includes provisions for data protection, processing limitations, and the candidate's rights under Dutch and EU privacy laws, ensuring transparent and compliant reference checking processes.

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What is a Reference Check Consent Form?

The Reference Check Consent Form is a crucial document in the Dutch employment context, required whenever an organization wishes to conduct reference checks on potential or current employees. This document became particularly important following the implementation of GDPR and the Dutch UAVG (Implementation Act GDPR). It serves as written evidence of the data subject's consent, which is a legal basis for processing personal data under Article 6(1)(a) of GDPR. The form typically includes specific permissions for contacting named referees, details about the type of information that may be collected, how it will be used and stored, and information about the data subject's rights. Organizations operating in the Netherlands must ensure their Reference Check Consent Forms comply with both Dutch employment law and privacy regulations.

What sections should be included in a Reference Check Consent Form?

1. Employee Information: Full name, contact details, and current/former position of the employee giving consent

2. Purpose of Reference Check: Clear explanation of why references are being collected and how they will be used

3. Scope of Consent: Specific details about what information may be collected and from whom

4. Data Processing Information: Description of how the reference information will be collected, stored, used, and protected

5. Duration of Consent: How long the consent remains valid and when it expires

6. Rights Statement: Information about the employee's rights under GDPR, including right to withdraw consent

7. Declaration and Signature: Formal consent statement and space for employee signature and date

What sections are optional to include in a Reference Check Consent Form?

1. International Transfers: Required when reference checks might involve data transfers outside the EU/EEA

2. Automated Decision Making: Required when reference check information may be used in automated decision-making processes

3. Special Categories of Data: Required when reference checks might involve collection of sensitive personal data

4. Third Party Processors: Required when external agencies or platforms will be involved in collecting references

What schedules should be included in a Reference Check Consent Form?

1. List of Reference Providers: Optional schedule listing the specific individuals/organizations from whom references will be sought

2. Reference Check Questions: Template or list of standard questions that will be asked during the reference check

3. Data Processing Details: Detailed information about data retention periods, security measures, and processing procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Publisher

Ƶ

Document Type

Consent Form

Cost

Free to use
Relevant legal definitions


















Clauses















Relevant Industries

Technology

Financial Services

Healthcare

Education

Manufacturing

Retail

Professional Services

Government

Non-Profit

Telecommunications

Construction

Energy

Transportation

Media and Entertainment

Hospitality

Relevant Teams

Human Resources

Legal

Compliance

Recruitment

Talent Acquisition

People Operations

Employee Relations

Relevant Roles

HR Manager

Recruitment Specialist

Hiring Manager

HR Director

Talent Acquisition Manager

HR Business Partner

Compliance Officer

Privacy Officer

Legal Counsel

HR Administrator

Recruitment Coordinator

Employee Relations Manager

HR Operations Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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