Reference Check Consent Form

Reference Check Consent Form for the Netherlands

Reference Check Consent Form Template for Netherlands

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What is a Reference Check Consent Form?

The Reference Check Consent Form is a crucial document in the Dutch employment context, required whenever an organization wishes to conduct reference checks on potential or current employees. This document became particularly important following the implementation of GDPR and the Dutch UAVG (Implementation Act GDPR). It serves as written evidence of the data subject's consent, which is a legal basis for processing personal data under Article 6(1)(a) of GDPR. The form typically includes specific permissions for contacting named referees, details about the type of information that may be collected, how it will be used and stored, and information about the data subject's rights. Organizations operating in the Netherlands must ensure their Reference Check Consent Forms comply with both Dutch employment law and privacy regulations.

What sections should be included in a Reference Check Consent Form?

1. Employee Information: Full name, contact details, and current/former position of the employee giving consent

2. Purpose of Reference Check: Clear explanation of why references are being collected and how they will be used

3. Scope of Consent: Specific details about what information may be collected and from whom

4. Data Processing Information: Description of how the reference information will be collected, stored, used, and protected

5. Duration of Consent: How long the consent remains valid and when it expires

6. Rights Statement: Information about the employee's rights under GDPR, including right to withdraw consent

7. Declaration and Signature: Formal consent statement and space for employee signature and date

What sections are optional to include in a Reference Check Consent Form?

1. International Transfers: Required when reference checks might involve data transfers outside the EU/EEA

2. Automated Decision Making: Required when reference check information may be used in automated decision-making processes

3. Special Categories of Data: Required when reference checks might involve collection of sensitive personal data

4. Third Party Processors: Required when external agencies or platforms will be involved in collecting references

What schedules should be included in a Reference Check Consent Form?

1. List of Reference Providers: Optional schedule listing the specific individuals/organizations from whom references will be sought

2. Reference Check Questions: Template or list of standard questions that will be asked during the reference check

3. Data Processing Details: Detailed information about data retention periods, security measures, and processing procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Reference Check Consent Form?

What sections should be included in a Reference Check Consent Form?

What sections are optional to include in a Reference Check Consent Form?

What schedules should be included in a Reference Check Consent Form?

Authors

Alex Denne

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