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Birth Certificate Declaration Form for Malaysia

Birth Certificate Declaration Form Template for Malaysia

The Birth Certificate Declaration Form is a legally binding document used in Malaysia for the official registration of births under the Births and Deaths Registration Act 1957 (Act 299). This statutory document requires declarants to provide detailed information about a child's birth, including the child's details, parents' information, and circumstances of birth. The form serves as the basis for issuing an official birth certificate and must be completed in accordance with Malaysian law, incorporating provisions for various scenarios such as hospital births, home births, and late registrations. It includes specific requirements for supporting documentation and witness verification as prescribed by Malaysian regulations.

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What is a Birth Certificate Declaration Form?

The Birth Certificate Declaration Form is a crucial document in Malaysia's civil registration system, designed to capture and verify essential information about a child's birth. This form is required under the Births and Deaths Registration Act 1957 and related regulations, serving as the primary document for initiating the birth registration process. It must be completed within 60 days of birth, though provisions exist for late registration. The form collects comprehensive information including the child's birth details, parents' information, and circumstances of birth, supported by various documents such as medical records and identity cards. The declaration can be made by parents, legal guardians, or authorized persons, and in some cases requires verification by medical practitioners or witnesses. The completed form, when accepted by the National Registration Department, leads to the issuance of an official birth certificate, which is fundamental for establishing legal identity and citizenship rights in Malaysia.

What sections should be included in a Birth Certificate Declaration Form?

1. Declaration Header: Title of the document, reference number, and jurisdiction (Malaysia)

2. Declarant Details: Full name, IC number/passport, relationship to child, contact details and address of person making the declaration

3. Child's Details: Full name, date of birth, place of birth, gender, time of birth, and weight at birth

4. Parents' Information: Full names, IC numbers/passports, nationalities, ages, occupations, and addresses of both parents

5. Birth Event Details: Information about where the birth took place, attending medical professionals or witnesses

6. Supporting Documents List: Checklist of required documents being submitted with the declaration

7. Truth Declaration: Standard declaration of truth and awareness of legal consequences for false declarations

8. Signature Section: Space for declarant's signature, date, and witness details

What sections are optional to include in a Birth Certificate Declaration Form?

1. Late Registration Justification: Required when registering birth after the statutory period, explaining reasons for delay

2. Traditional Birth Attendant Details: Used when birth occurred outside a medical facility with a traditional birth attendant

3. Adoption Information: Required when the declaration involves an adopted child

4. Translation Declaration: Required when any supporting documents are in languages other than Bahasa Malaysia or English

5. Non-Citizen Parents Details: Additional information required for parents who are not Malaysian citizens

What schedules should be included in a Birth Certificate Declaration Form?

1. Schedule A - Document Checklist: Detailed list of required supporting documents (e.g., parents' ICs, marriage certificate, medical birth record)

2. Schedule B - Witness Statement Form: Form for witnesses to verify birth details when required

3. Schedule C - Medical Verification Form: For completion by medical practitioner or hospital to verify birth details

4. Appendix 1 - Guidelines for Completion: Instructions on how to complete the form and requirements for different scenarios

5. Appendix 2 - Privacy Notice: Information about how the personal data will be used and protected

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Ƶ

Document Type

Declaration Form

Cost

Free to use
Relevant legal definitions




















Clauses















Relevant Industries

Public Administration

Healthcare

Legal Services

Social Services

Education

Immigration

Civil Registration

Public Records

Medical Records

Vital Statistics

Relevant Teams

Civil Registration

Vital Statistics

Records Management

Customer Service

Legal Administration

Data Processing

Document Control

Compliance

Public Relations

Administrative Support

Relevant Roles

Civil Registrar

Registration Officer

Hospital Administrator

Medical Records Officer

Healthcare Administrator

Public Health Officer

Legal Administrator

Immigration Officer

Social Services Officer

Data Entry Clerk

Administrative Assistant

Customer Service Representative

Birth Registration Specialist

Records Management Officer

Compliance Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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