The Declaration of Interest Form is a crucial compliance document required under Indian law, particularly the Companies Act 2013 and various regulatory frameworks. This document is essential for organizations to maintain transparency and proper corporate governance by requiring key personnel to disclose any interests that might conflict with their organizational duties. The form should be completed upon appointment and updated periodically or when significant changes occur. It typically includes detailed disclosures about business interests, shareholdings, professional affiliations, and family connections that could potentially create conflicts of interest. The document helps organizations comply with legal requirements while protecting themselves and their stakeholders from potential conflicts that could arise from undisclosed interests.
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1. Personal Information: Basic details of the declarant including full name, position/role, employee ID/registration number, and department/organization
2. Declaration Statement: A formal statement confirming the truthfulness and completeness of the information provided
3. Business Interests: Details of any ownership, shareholding, or directorship in other companies or businesses
4. Financial Interests: Information about investments, securities, and other financial instruments that might create conflicts
5. Professional Affiliations: Details of other professional roles, advisory positions, or board memberships
6. Family Interests: Disclosure of relevant interests held by immediate family members that could create conflicts
7. Contractual Relationships: Information about business relationships with the organization or related entities
8. Confirmation and Signature: Space for signature, date, and acknowledgment of ongoing duty to disclose
1. Political Interests: For public officials or senior executives - details of political affiliations or contributions
2. Academic Interests: For academic institutions - details of research grants, funding, and academic collaborations
3. Intellectual Property: For technology or research-focused roles - details of patents, copyrights, or other IP rights
4. Charitable Positions: For non-profit sector - details of positions held in charitable organizations
5. Prior Relationships: For new appointments - historical relationships that might influence current role
1. Schedule A - Guidance Notes: Detailed explanations and examples of what constitutes a declarable interest
2. Schedule B - Related Party Definition: Comprehensive definition of related parties as per Companies Act 2013
3. Schedule C - Declaration Update Form: Simplified form for updating existing declarations when changes occur
4. Appendix 1 - Conflict Examples: List of common conflict scenarios and how they should be declared
5. Appendix 2 - Reference Laws: Summary of relevant sections from applicable laws and regulations
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