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Customs Declaration Letter for India

Customs Declaration Letter Template for India

A Customs Declaration Letter is a formal document submitted to Indian customs authorities that serves as an official statement declaring goods being imported into or exported from India. This document, governed by the Indian Customs Act 1962 and related regulations, provides detailed information about the nature, quantity, value, and classification of goods, along with information about the parties involved in the transaction. It forms the basis for customs authorities to assess applicable duties and taxes, and ensure compliance with import/export regulations.

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What is a Customs Declaration Letter?

The Customs Declaration Letter is a mandatory document required under Indian customs law for all import and export transactions. It serves as a legally binding declaration to customs authorities, providing essential information about goods crossing Indian borders. This document must comply with the requirements set forth in the Customs Act 1962 and various related regulations, including the Customs Valuation Rules 2007. The declaration includes crucial details such as the nature of goods, their classification under the Harmonized System (HS) codes, value, quantity, origin, and details of the parties involved. It forms the foundation for customs clearance processes, duty assessment, and regulatory compliance verification. The accuracy and completeness of information in the Customs Declaration Letter is critical, as false declarations can result in penalties and legal consequences under Indian law.

What sections should be included in a Customs Declaration Letter?

1. Letter Header and Date: Contains sender's details, date, and customs office address

2. Declaration Reference: Unique reference number and type of declaration (Import/Export)

3. Declarant Details: Full name, address, IEC number, and contact details of the person/entity making the declaration

4. Shipment Information: Details of carrier, vessel/flight number, bill of lading/airway bill number, and port of loading/discharge

5. Goods Description: Detailed description of goods, including HS codes, quantity, and value

6. Value Declaration: Declaration of transaction value and basis of valuation

7. Duty Details: Applicable customs duties, taxes, and other charges

8. Declaration Statement: Formal declaration of truthfulness and accuracy of provided information

9. Signature Block: Space for authorized signature, name, designation, and date

What sections are optional to include in a Customs Declaration Letter?

1. Special Authorization: Required when declaration is made by a customs broker or authorized representative

2. License Details: Required for restricted goods requiring import/export licenses

3. Preferential Treatment Claim: Used when claiming preferential duty rates under trade agreements

4. End-Use Declaration: Required for goods subject to end-use conditions or restrictions

5. Related Party Declaration: Required when transaction is between related parties

What schedules should be included in a Customs Declaration Letter?

1. Schedule A - Detailed Packing List: Itemized list of goods with quantities, weights, and packaging details

2. Schedule B - Commercial Invoice: Copy of commercial invoice showing transaction value and terms

3. Schedule C - Supporting Documents: List of attached supporting documents like certificates of origin, licenses, etc.

4. Schedule D - Technical Specifications: Required for technical goods, machinery, or chemicals

5. Appendix 1 - Valuation Declaration: Detailed breakdown of value computation and adjustments

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

India

Publisher

Ƶ

Document Type

Declaration Form

Cost

Free to use
Relevant legal definitions




































Clauses




















Relevant Industries

Manufacturing

International Trade

Retail

Automotive

Electronics

Pharmaceuticals

Textiles

Agriculture

Chemical

Consumer Goods

Industrial Equipment

Food and Beverage

Mining

Oil and Gas

Relevant Teams

Supply Chain

Logistics

International Trade

Compliance

Operations

Documentation

Legal

Finance

Import/Export

Customs Affairs

Relevant Roles

Import/Export Manager

Customs Compliance Officer

Supply Chain Manager

Logistics Coordinator

Trade Documentation Specialist

Customs Broker

Shipping Manager

International Trade Specialist

Compliance Manager

Operations Manager

Documentation Officer

Global Trade Manager

Customs Declaration Specialist

Trade Operations Analyst

Industries






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