The Invoice Confirmation Letter is a critical business document commonly used in Singapore's commercial landscape. It serves multiple purposes: confirming receipt of an invoice, validating the amount and terms, and creating a clear paper trail for accounting and legal purposes. This document is particularly important in Singapore where business documentation must comply with strict regulatory requirements under the Companies Act and GST regulations. The Invoice Confirmation Letter helps prevent future disputes by clearly documenting the agreement between parties regarding payment obligations and terms.
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1. Letterhead: Company details, registration number, address
2. Date: Date of confirmation
3. Reference Number: Invoice and confirmation reference numbers
4. Invoice Details: Summary of invoice being confirmed including amount, date, and services/goods
5. Payment Terms: Confirmation of agreed payment terms and due date
6. GST Statement: GST amount and registration details if applicable
1. Payment Instructions: Bank details and payment methods, used when not previously established
2. Late Payment Terms: Include when specific late payment penalties apply
3. Dispute Resolution: Include for high-value invoices or complex transactions
1. Original Invoice Copy: Copy of the invoice being confirmed
2. Delivery Documentation: If confirming goods delivery along with invoice
3. Service Completion Report: For service-based invoices requiring completion verification
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