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Invoice Confirmation Letter for Singapore

Invoice Confirmation Letter Template for Singapore

An Invoice Confirmation Letter is a formal business document used in Singapore to acknowledge and verify the receipt and acceptance of an invoice. It serves as a legal record under Singapore's Contract Law and GST regulations, confirming the details of the transaction, payment terms, and obligations between parties. This document is particularly important for maintaining clear audit trails and ensuring compliance with Singapore's business documentation requirements.

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What is a Invoice Confirmation Letter?

The Invoice Confirmation Letter is a critical business document commonly used in Singapore's commercial landscape. It serves multiple purposes: confirming receipt of an invoice, validating the amount and terms, and creating a clear paper trail for accounting and legal purposes. This document is particularly important in Singapore where business documentation must comply with strict regulatory requirements under the Companies Act and GST regulations. The Invoice Confirmation Letter helps prevent future disputes by clearly documenting the agreement between parties regarding payment obligations and terms.

What sections should be included in a Invoice Confirmation Letter?

1. Letterhead: Company details, registration number, address

2. Date: Date of confirmation

3. Reference Number: Invoice and confirmation reference numbers

4. Invoice Details: Summary of invoice being confirmed including amount, date, and services/goods

5. Payment Terms: Confirmation of agreed payment terms and due date

6. GST Statement: GST amount and registration details if applicable

What sections are optional to include in a Invoice Confirmation Letter?

1. Payment Instructions: Bank details and payment methods, used when not previously established

2. Late Payment Terms: Include when specific late payment penalties apply

3. Dispute Resolution: Include for high-value invoices or complex transactions

What schedules should be included in a Invoice Confirmation Letter?

1. Original Invoice Copy: Copy of the invoice being confirmed

2. Delivery Documentation: If confirming goods delivery along with invoice

3. Service Completion Report: For service-based invoices requiring completion verification

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Singapore

Publisher

Ƶ

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Relevant legal definitions




















Clauses




















Industries

Contract Law (Chapter 53): Primary legislation governing formation and enforcement of contracts in Singapore, essential for the basic validity of the invoice confirmation letter

Sale of Goods Act (Chapter 393): Regulates transactions involving the sale of goods, including terms of sale and delivery obligations

Goods and Services Tax Act (Chapter 117A): Governs GST requirements and tax obligations that must be reflected in invoice documentation

Electronic Transactions Act (Chapter 88): Provides legal framework for electronic documents and signatures if the confirmation is issued electronically

Companies Act (Chapter 50): Sets out requirements for business documentation and corporate compliance in Singapore

Evidence Act (Chapter 97): Governs the admissibility of business records and documents as evidence in legal proceedings

Limitation Act: Establishes time limits for enforcing payment claims and legal actions related to invoice disputes

IRAS Guidelines: Inland Revenue Authority of Singapore's specific requirements for tax documentation and invoice formatting

ACRA Guidelines: Accounting and Corporate Regulatory Authority's requirements for business documentation and record-keeping

Banking Regulations: Relevant for payment terms and banking-related aspects of invoice transactions

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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