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Secretary Meeting Minutes are essential corporate governance documents required under Saudi Arabian law for documenting formal business meetings. These minutes serve as the official record of corporate meetings, capturing key discussions, decisions, and voting outcomes. They must comply with the Saudi Companies Law and CMA regulations, which mandate specific content requirements and authentication procedures. The document is typically prepared by the Company Secretary or designated official and must be signed by the meeting chairman and secretary. Secretary Meeting Minutes are crucial for maintaining corporate transparency, providing evidence of decision-making processes, and protecting the interests of stakeholders. They may be required for submission to governmental authorities, used in legal proceedings, or referenced for corporate governance audits.

1. Meeting Details: Date, time, location, and type of meeting (regular/extraordinary)

2. Attendance: List of present and absent members, including board members, executives, and any invited attendees

3. Quorum Confirmation: Statement confirming that the required quorum was met as per company bylaws

4. Agenda: Listed items to be discussed during the meeting

5. Previous Minutes: Confirmation of approval of previous meeting minutes

6. Discussions and Deliberations: Detailed record of the main discussions that took place

7. Resolutions and Decisions: Clear documentation of all decisions made and votes taken

8. Next Meeting: Date and time of the next scheduled meeting if applicable

9. Closure: Time of meeting conclusion and signature block for Chairman and Secretary