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Program Minutes Template for Saudi Arabia

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Key Requirements PROMPT example:

Program Minutes

"I need Program Minutes for a quarterly board meeting of a Saudi manufacturing company scheduled for March 15, 2025, which must include sections for Shariah compliance reporting and sustainability initiatives."

Document background
Program Minutes are essential corporate documents in Saudi Arabia that serve as the official record of organizational meetings, decisions, and proceedings. These documents are crucial for maintaining transparent corporate governance and ensuring compliance with Saudi Arabian commercial law and Sharia principles. Program Minutes typically document attendance, discussions, voting outcomes, and resolutions passed during formal meetings. They are particularly important in contexts where organizational decisions need to be documented for legal, audit, or regulatory purposes. The document type is commonly used in both private and public sector organizations across Saudi Arabia, where it forms part of the official corporate record and may be required by regulatory authorities or courts as evidence of organizational decision-making processes.
Suggested Sections

1. Meeting Details: Date, time, location, and type of meeting (in-person/virtual/hybrid)

2. Attendance: List of all present participants, their roles, and capacity of attendance (in-person/virtual)

3. Quorum Confirmation: Statement confirming that the required quorum was present as per relevant governance documents

4. Agenda Items: List of items discussed during the meeting in chronological order

5. Discussions and Deliberations: Detailed record of key points discussed for each agenda item

6. Decisions and Resolutions: Clear documentation of all decisions made and resolutions passed, including voting results if applicable

7. Action Items: List of tasks assigned, responsible parties, and deadlines

8. Meeting Closure: Time of meeting conclusion and date of next meeting if scheduled

9. Authentication: Signatures of the chairman and secretary, and official stamps if required

Optional Sections

1. Opening Prayer: Traditional Islamic opening prayer (Bismillah) - recommended for formal meetings in Saudi Arabia

2. Previous Minutes Review: Review and approval of minutes from previous meeting - include if this is a recurring program

3. Dissenting Opinions: Record of any opposing views or objections - include when there are significant disagreements

4. Committee Reports: Summaries of any committee reports presented - include when committees are part of the program structure

5. Risk Assessment: Documentation of any risk factors discussed - include when dealing with strategic or high-impact decisions

6. Shariah Compliance Notes: Notes on compliance with Islamic law principles - include when decisions have Shariah implications

Suggested Schedules

1. Attendance Register: Detailed list of all attendees with their signatures

2. Presentation Materials: Copies of any presentations or materials discussed during the meeting

3. Supporting Documents: Any referenced documents or reports discussed during the meeting

4. Voting Records: Detailed breakdown of voting results if any formal votes were taken

5. Financial Reports: Any financial documents or reports discussed during the meeting

6. Technical Specifications: Any technical documents or specifications reviewed during the meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























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Relevant Industries

Banking & Financial Services

Oil & Gas

Government & Public Sector

Manufacturing

Healthcare

Education

Construction & Real Estate

Technology & Communications

Professional Services

Retail & Consumer Goods

Islamic Finance

Energy & Utilities

Transportation & Logistics

Relevant Teams

Legal

Corporate Governance

Compliance

Administrative Services

Executive Office

Corporate Secretary Office

Risk Management

Quality Assurance

Operations

Project Management Office

Shariah Compliance

Internal Audit

Relevant Roles

Chief Executive Officer

Program Manager

Board Secretary

Corporate Governance Officer

Legal Counsel

Compliance Officer

Department Director

Executive Assistant

Administrative Coordinator

Project Manager

Committee Chairman

Board Member

Managing Director

Operations Manager

Quality Assurance Manager

Risk Manager

Shariah Compliance Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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