The End of Contract Letter is a crucial document used in Qatar when an employment contract reaches its natural conclusion or agreed termination date. This document is required under Qatar Labor Law No. 14 of 2004 and subsequent amendments, serving as official documentation of the employment relationship's conclusion. It typically includes essential information such as the final working day, calculation of end of service benefits, details of final settlements, and any post-employment obligations. The letter is particularly important in Qatar's business environment, where clear documentation of employment termination is necessary for both visa purposes and compliance with local labor regulations. It helps protect both employer and employee interests by clearly stating all termination terms and final entitlements, while ensuring adherence to Qatar's strict labor laws regarding contract termination and final settlements.
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1. Letter Header and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Employee's full name, employee ID, position, and department
3. Subject Line: Clear indication that this is an End of Contract Letter
4. Contract Termination Statement: Clear statement confirming the end of employment contract and the effective date
5. Notice Period Confirmation: Confirmation of notice period and how it will be served or handled
6. Final Settlement Details: Overview of final payment including salary, end of service benefits, and other entitlements
7. Company Property Return: List of company property to be returned before final settlement
8. Acknowledgment Section: Space for both employer and employee signatures to acknowledge the termination terms
1. Non-Competition Reminder: Include when the employee's contract contains non-compete clauses that will remain in effect
2. Outstanding Obligations: Include when there are pending projects or handover requirements
3. Reference Provision: Include when the company agrees to provide employment references
4. Visa/Immigration Status: Include for expatriate employees regarding their residence permit status
5. Leave Settlement: Include when there is unused annual leave to be settled
6. Performance Bonus: Include when there are outstanding bonuses or performance-related payments
1. Final Settlement Calculation: Detailed breakdown of all final payments including end of service benefits, salary, and other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Exit Clearance Form: Departmental clearance checklist ensuring all handovers are completed
4. Benefits Summary: Summary of any continuing benefits or insurance coverage post-termination
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Transportation and Logistics
Government and Public Sector
Relevant Teams
Human Resources
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Compliance
Administration
Personnel
Employee Relations
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Relevant Roles
Human Resources Director
HR Manager
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Compliance Officer
HR Business Partner
Personnel Manager
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Office Manager
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Recruitment Manager
Employee Relations Manager
Compensation and Benefits Manager
HR Operations Manager
HR Coordinator
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