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1. Letter Header and Date: Formal letter heading including sender's details, recipient's details, and date
2. Reference Information: Property address and original lease agreement details including date and reference number
3. Purpose Statement: Clear statement of the letter's purpose to formally close the rental agreement
4. Confirmation of Vacancy: Statement confirming the date of property vacancy and key handover
5. Property Inspection Status: Summary of final inspection results and property condition
6. Financial Settlement: Details of final payments, security deposit status, and any outstanding amounts
7. Mutual Release: Statement releasing both parties from further obligations under the rental agreement
8. Closing and Signatures: Formal closure of the letter with signature blocks for both parties
1. Damage Assessment: Used when there are specific damages to be documented beyond normal wear and tear
2. Utility Settlement: Include when final utility readings and payments need to be addressed
3. Forwarding Address: When tenant needs to provide future contact information for deposit return or correspondence
4. Dispute Resolution: Include if there are any unresolved issues or disputes that need to be addressed
5. Maintenance Records: When significant maintenance was performed during tenancy that affects final settlement
1. Property Inspection Report: Detailed report documenting the final condition of the property with photographs
2. Financial Statement: Breakdown of all financial settlements including deposit deductions if applicable
3. Utility Clearance Certificates: Proof of final payments and closure of utility accounts
4. Handover Checklist: List of items checked during final inspection and key handover
5. Municipality Clearance: Any required local authority clearance certificates
Real Estate
Residential Property
Commercial Property
Property Management
Legal Services
Facilities Management
Corporate Real Estate
Retail Property
Office Space Management
Industrial Property
Legal
Property Management
Real Estate Operations
Facilities Management
Contract Administration
Asset Management
Tenant Relations
Compliance
Administrative Support
Operations
Property Manager
Real Estate Manager
Facilities Manager
Legal Counsel
Leasing Manager
Asset Manager
Property Administrator
Tenant Relations Manager
Contract Administrator
Real Estate Operations Manager
Building Manager
Legal Administrator
Compliance Officer
Real Estate Coordinator
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