The End of Work Contract Letter is a mandatory document required under Qatar Labor Law when terminating any employment relationship in Qatar. This document serves multiple crucial purposes: it formally documents the termination of employment, specifies the final working day, outlines the calculation of end-of-service benefits, and addresses various administrative requirements under Qatar's legal framework. The letter must comply with Qatar Labor Law No. 14 of 2004 and its amendments, particularly regarding notice periods, final settlements, and visa cancellation procedures for expatriate workers. It's essential for both employers and employees as it provides clear documentation of the termination terms and helps ensure a smooth transition while protecting both parties' rights under Qatari law.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee
2. Employment Details: Employee's name, employee ID, position, and duration of employment
3. Termination Declaration: Clear statement of employment termination with effective date and type of termination
4. Notice Period: Confirmation of notice period given or received, and last working day
5. Final Settlement: Overview of final settlement including salary, end of service benefits, and other entitlements
6. Company Property: List of company properties to be returned and clearance requirements
7. Acknowledgment: Space for both parties to sign acknowledging the terms of separation
1. Transfer of Sponsorship: Include when employee is transferring to another employer in Qatar, outlining the No Objection Certificate (NOC) details
2. Non-Competition Clause: Include when reminding employee of existing non-compete obligations
3. Outstanding Obligations: Include when there are pending projects or handover requirements
4. Reference Provision: Include when agreeing to provide employment references
5. Special Arrangements: Include when there are specific agreements about bonus payments, stock options, or other benefits
1. Final Settlement Calculation: Detailed breakdown of all financial entitlements including salary, gratuity, leave balance, and any other benefits
2. Clearance Checklist: List of departments from which clearance is required (IT, Finance, HR, etc.)
3. Property Return Form: Itemized list of company properties to be returned with condition assessment
4. Exit Procedure Guide: Step-by-step guide for completing exit formalities including visa cancellation procedures
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