The Overtime Authorization Form is a crucial document required under Philippine labor laws to properly document and authorize work performed beyond regular working hours. This form serves as both a request mechanism and an authorization record, ensuring compliance with the Labor Code of the Philippines and related DOLE regulations. It is used when employees need to work beyond their regular schedule, typically due to operational requirements, project deadlines, or business necessity. The form includes specific details about the proposed overtime work, including duration, justification, and expected deliverables, while also incorporating the mandatory overtime premium calculations as prescribed by Philippine labor laws. This document is essential for maintaining accurate records of overtime work, ensuring proper compensation, and demonstrating compliance during labor inspections or audits.
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1. Employee Information: Basic details of the employee including name, employee ID, position, and department
2. Overtime Details: Specific information about the requested overtime work including date, regular work hours, proposed overtime hours, and reason for overtime
3. Overtime Computation: Calculation section showing regular rate, overtime rate, and estimated overtime pay as per Philippine labor laws
4. Authorization Request: Employee's formal request for overtime work and acknowledgment of voluntary nature of overtime
5. Supervisor Approval: Section for immediate supervisor's assessment and approval/disapproval of the overtime request
6. Compliance Statement: Statement confirming compliance with Philippine labor laws regarding overtime work
7. Signature Block: Spaces for required signatures including employee, supervisor, and HR representative if required
1. Transportation Allowance: Section for requesting transportation allowance when overtime extends beyond certain hours or during night shift, as per company policy
2. Meal Allowance: Section for meal allowance request when overtime exceeds specified duration
3. Rest Day/Holiday Override: Additional section when overtime is requested on rest days or holidays, requiring special rates
4. Project Details: Section for specifying project-related information when overtime is project-specific
5. Department Budget Confirmation: Section for department head to confirm budget availability for overtime pay
1. Overtime Computation Sheet: Detailed breakdown of overtime pay calculation including applicable premiums for night shift differential, holiday pay, etc.
2. Company Overtime Policy: Reference to or summary of relevant company overtime policies
3. Department Overtime Schedule: Weekly/monthly schedule showing approved overtime distribution among department members
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Manufacturing
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Information Technology
Retail
Healthcare
Logistics and Transportation
Construction
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Financial Services
Telecommunications
Food Service
Education
Energy and Utilities
Relevant Teams
Human Resources
Payroll
Operations
Production
Customer Service
Information Technology
Quality Assurance
Administration
Finance
Sales
Security
Maintenance
Logistics
Research and Development
Relevant Roles
HR Manager
Payroll Specialist
Department Manager
Shift Supervisor
Production Supervisor
Operations Manager
Factory Worker
Office Staff
Customer Service Representative
IT Support Specialist
Project Manager
Line Leader
Quality Control Inspector
Administrative Assistant
Store Manager
Warehouse Supervisor
Finance Officer
Laboratory Technician
Sales Representative
Security Supervisor
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