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Overtime Authorization Form for Philippines

Overtime Authorization Form Template for Philippines

A standardized form compliant with Philippine labor laws and Department of Labor and Employment (DOLE) regulations, designed to document and authorize overtime work hours. This document serves as an official record of overtime request, approval, and computation of additional work hours beyond the standard working schedule. It includes essential components such as employee information, overtime details, supervisor approval, and computation of overtime pay rates in accordance with Philippine labor standards. The form ensures proper documentation for both legal compliance and payroll processing purposes while protecting both employer and employee interests in overtime arrangements.

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What is a Overtime Authorization Form?

The Overtime Authorization Form is a crucial document required under Philippine labor laws to properly document and authorize work performed beyond regular working hours. This form serves as both a request mechanism and an authorization record, ensuring compliance with the Labor Code of the Philippines and related DOLE regulations. It is used when employees need to work beyond their regular schedule, typically due to operational requirements, project deadlines, or business necessity. The form includes specific details about the proposed overtime work, including duration, justification, and expected deliverables, while also incorporating the mandatory overtime premium calculations as prescribed by Philippine labor laws. This document is essential for maintaining accurate records of overtime work, ensuring proper compensation, and demonstrating compliance during labor inspections or audits.

What sections should be included in a Overtime Authorization Form?

1. Employee Information: Basic details of the employee including name, employee ID, position, and department

2. Overtime Details: Specific information about the requested overtime work including date, regular work hours, proposed overtime hours, and reason for overtime

3. Overtime Computation: Calculation section showing regular rate, overtime rate, and estimated overtime pay as per Philippine labor laws

4. Authorization Request: Employee's formal request for overtime work and acknowledgment of voluntary nature of overtime

5. Supervisor Approval: Section for immediate supervisor's assessment and approval/disapproval of the overtime request

6. Compliance Statement: Statement confirming compliance with Philippine labor laws regarding overtime work

7. Signature Block: Spaces for required signatures including employee, supervisor, and HR representative if required

What sections are optional to include in a Overtime Authorization Form?

1. Transportation Allowance: Section for requesting transportation allowance when overtime extends beyond certain hours or during night shift, as per company policy

2. Meal Allowance: Section for meal allowance request when overtime exceeds specified duration

3. Rest Day/Holiday Override: Additional section when overtime is requested on rest days or holidays, requiring special rates

4. Project Details: Section for specifying project-related information when overtime is project-specific

5. Department Budget Confirmation: Section for department head to confirm budget availability for overtime pay

What schedules should be included in a Overtime Authorization Form?

1. Overtime Computation Sheet: Detailed breakdown of overtime pay calculation including applicable premiums for night shift differential, holiday pay, etc.

2. Company Overtime Policy: Reference to or summary of relevant company overtime policies

3. Department Overtime Schedule: Weekly/monthly schedule showing approved overtime distribution among department members

Authors

Alex Denne

Head of Growth (Open Source Law) @ 抖阴短视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Document Type

Authorization Form

Cost

Free to use
Relevant legal definitions




















Clauses
















Relevant Industries

Manufacturing

Business Process Outsourcing

Information Technology

Retail

Healthcare

Logistics and Transportation

Construction

Hospitality

Financial Services

Telecommunications

Food Service

Education

Energy and Utilities

Relevant Teams

Human Resources

Payroll

Operations

Production

Customer Service

Information Technology

Quality Assurance

Administration

Finance

Sales

Security

Maintenance

Logistics

Research and Development

Relevant Roles

HR Manager

Payroll Specialist

Department Manager

Shift Supervisor

Production Supervisor

Operations Manager

Factory Worker

Office Staff

Customer Service Representative

IT Support Specialist

Project Manager

Line Leader

Quality Control Inspector

Administrative Assistant

Store Manager

Warehouse Supervisor

Finance Officer

Laboratory Technician

Sales Representative

Security Supervisor

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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