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The Formal Notice Letter To Tenant is a crucial document in Philippine property management and real estate operations, designed to maintain clear and legally compliant communication between property owners and tenants. This document is typically used when formal notification is required for matters such as lease violations, rent changes, property inspections, or termination notices. It must comply with the Republic Act No. 9653 (Rent Control Act of 2009) and relevant provisions of the Civil Code of the Philippines. The letter serves as an official record of communication and may be required as evidence in legal proceedings. It should include specific details about the property, parties involved, the purpose of the notice, and any required actions or deadlines. The format and content must align with Philippine legal requirements for tenant notifications, making it an essential tool in professional property management.

1. Letterhead and Date: Formal business letterhead including sender's complete contact information and current date

2. Recipient Details: Complete name and address of the tenant, including unit/property identification

3. Subject Line: Clear indication of the notice type (e.g., 'Notice to Vacate', 'Notice of Lease Violation')

4. Lease Reference: Reference to the existing lease agreement including date and property details

5. Purpose Statement: Clear statement of the notice's primary purpose and legal basis

6. Specific Details: Detailed explanation of the issue or requirement, including relevant dates and facts

7. Required Action: Clear statement of what action is required from the tenant and by when

8. Legal Compliance Statement: Reference to relevant laws and regulations being followed

9. Contact Information: How and when the tenant should respond or contact the landlord

10. Signature Block: Formal closing with landlord's or authorized representative's signature and title