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The Disengagement Letter serves as a crucial document in Philippine business and professional practice for formally ending a professional relationship or service arrangement. It is typically used when a service provider or professional needs to terminate their engagement with a client, or when a client wishes to formally end their relationship with a service provider. The document must comply with Philippine Civil Code provisions regarding contract termination and professional ethics, while also addressing practical aspects such as document handling, final billing, and transition arrangements. This type of letter is essential for maintaining professional standards, ensuring clear communication, and protecting both parties' interests during the termination process. The document should be drafted with consideration of Philippine business customs and legal requirements, particularly regarding notice periods and professional courtesy.

1. Date and Address Block: Current date and complete contact information of the recipient

2. Subject Line: Clear indication that this is a disengagement letter

3. Opening Salutation: Professional greeting to the recipient

4. Service Identification: Clear identification of the professional relationship or services being terminated

5. Termination Statement: Explicit statement of disengagement and effective date

6. Reason for Disengagement: Brief, professional explanation for the termination of services

7. Current Status: Summary of current project status or service status

8. Immediate Actions Required: List of immediate steps or actions required from either party

9. Transfer of Records: Information about how documents and records will be handled

10. Final Billing: Details about final payments or outstanding fees

11. Closing Statement: Professional closing with any necessary recommendations or referrals

12. Signature Block: Formal signature section with name and title